Cut Printing Costs with Managed Print Services | ABT
Posted on 15 December, 2025 / Under Business Solutions, Cost Reduction Strategies, Office Technology, Print Management, Productivity & Efficiency Tools, Security Upgades, Sustainable Office Solutions


Managed Print Services in Colorado: How Front Range Businesses Are Cutting Print Costs by 20–30%

Managed Print Services in Colorado

Quick Answer: What Is Managed Print Services?
Managed Print Services (MPS) is a fully managed program that audits, optimizes, and monitors your business’s entire print environment — devices, supplies, costs, and security. Colorado businesses that switch to MPS typically reduce print-related spending by 20–30%, eliminate downtime, and gain full visibility into who’s printing what and why. ABT provides MPS across the Front Range from offices in Denver, Colorado Springs, and Westminster.

When you think about areas to cut costs, printing probably isn’t the first thing that comes to mind. But here’s the reality: unmanaged printing is one of the most expensive and least visible drains on a Colorado business’s budget. Industry estimates put uncontrolled print spending at roughly 1–3% of annual revenue — and most companies have no idea what they’re actually spending.

Whether you’re in Denver, Colorado Springs, or the Westminster/NoCO corridor, your print environment has room for improvement — and that’s exactly where Managed Print Services (MPS) from ABT changes the game. This guide explains what MPS really is, how it generates real savings, and what to look for in a Colorado MPS provider.

What Are Managed Print Services?

Managed Print Services is not a printer lease or a basic service contract. It’s a comprehensive, ongoing program that manages your entire document output environment — devices, supplies, workflows, security, and costs — under a single predictable agreement.

A proper MPS engagement includes six core elements:

🔍 Print Environment Audit
A full inventory and usage analysis of every device in your office — who’s printing, how much, what it actually costs, and where the waste is hiding.
⚙️ Fleet Optimization
Right-sizing your device count — consolidating redundant machines, replacing inefficient hardware, and placing the right device in the right location for your workflow.
📦 Automated Supply Replenishment
Toner and consumables are monitored and shipped before you run out — no more emergency orders, over-stocking, or supply chaos between departments.
🔧 Proactive Monitoring & Maintenance
Real-time device monitoring catches problems before they become downtime events. Service dispatching is automatic — you don’t have to call anyone.
📋 Cost-Control Policy Enforcement
Print rules — defaulting to B&W, duplex, or restricting color by user role — are configured at the device level so they’re actually followed, not just suggested.
🔒 Print Security & Compliance
User authentication, secure print release, and encrypted data transfer protect sensitive documents — critical for healthcare, legal, and financial environments.

This isn’t a one-size-fits-all program. A proper MPS partner tailors everything to your specific workflows, team size, industry requirements, and growth goals.

Why Colorado Businesses Are Moving to MPS in 2026

Colorado’s business landscape is one of the most diverse in the country — healthcare systems, AEC firms, law offices, manufacturers, nonprofits, and fast-growing tech companies all operate in close proximity on the Front Range. What they share: the same pressure to control costs, protect sensitive data, and do more with leaner teams.

MPS addresses all three. Here’s how:

Cost Certainty
Instead of unpredictable monthly print bills, MPS consolidates your spend into a predictable per-page cost. Budget planning becomes straightforward when you know exactly what printing costs you per month.
Document Security
Printers are frequently overlooked endpoints in a cybersecurity strategy. MPS closes that gap — enforcing authentication, pull printing, and audit trails that compliance frameworks like HIPAA and SOC 2 require.
Productivity Recovery
Every minute your team spends hunting for toner, waiting for a repair, or troubleshooting a paper jam is a minute they’re not doing their job. MPS eliminates those interruptions through proactive management.
Sustainability
Duplex defaults, reduced device counts, and print recycling programs lower your carbon footprint — increasingly important for Colorado companies with sustainability goals or ESG reporting requirements.

How MPS Drives Office Printing Cost Savings

The 20–30% cost reduction figure isn’t a marketing claim — it’s a consistent outcome documented across MPS deployments at companies of all sizes. Here’s exactly where those savings come from:

Where Savings Come From
What ABT Does
Typical Impact
Fleet right-sizing
Replace multiple underutilized devices with one efficient MFP; eliminate lease overlap
10–15% cost reduction
Supply automation
Toner shipped based on actual usage data — no over-ordering, no emergency purchases
5–10% supply savings
Print policy enforcement
B&W defaults, duplex rules, color restrictions by role — enforced at the device, not just the policy document
5–8% volume reduction
Downtime elimination
Proactive monitoring dispatches service before failures occur; ABT technicians are local to Denver, CO Springs & Westminster
Measurable productivity recovery
Cost transparency
Monthly reporting shows per-user, per-device, and per-department spend — so budget decisions are based on data, not estimates
Eliminates budget surprises

Free Print Assessment
Find out what your print environment is actually costing you.
ABT’s no-cost print environment assessment maps your current device fleet, calculates your true cost-per-page, and identifies where you’re overspending. No obligation, no pressure.

Smart MPS Tips to Maximize Your Investment

Whether you’re evaluating MPS for the first time or already have a program in place, these practices separate businesses that see strong ROI from those that don’t:

1. Don’t skip the print assessment. A full audit of your current environment is non-negotiable. Without knowing your actual device count, usage patterns, and per-page costs, any proposed solution is guesswork. ABT’s free assessment covers this completely — and most businesses are surprised by what they find.

2. Centralize print management. If individual departments are managing their own devices and ordering their own supplies, you’re paying for redundancy and losing visibility. A single managed program brings cost accountability and consistency across your entire organization.

3. Enforce — don’t just recommend — print policies. A policy that says “print in black and white when possible” does nothing if employees can override it at will. MPS configures device-level rules so cost-saving behaviors are defaults, not suggestions.

4. Treat printers as security endpoints. Network-connected printers store document data, accept inbound connections, and — if unpatched — can be compromised. Implement badge authentication or PIN release for sensitive documents. If your industry requires HIPAA or similar compliance, this is non-optional.

5. Actually use your monthly reports. Your MPS provider will send regular usage and cost reports. Review them at your QBR. Trends in usage, supply consumption, and device health are where you find the next round of optimization opportunities.

6. Align MPS with your business goals. A healthcare clinic should prioritize PHI protection and audit trails. A law firm should prioritize confidential print release and document lifecycle controls. A manufacturer should prioritize uptime and cost-per-page predictability. Tell your MPS provider what matters most to you — not just what the standard package includes.

Choosing the Right MPS Provider in Colorado

The right MPS partner isn’t the cheapest or the most national — it’s the one that shows up when something goes wrong and understands your specific Colorado business context. Here’s what to evaluate:

✅ Local Technicians, Not a National Call Center
When your high-volume copier goes down at 8 AM before a board meeting, response time matters. ABT dispatches Colorado-based technicians from Denver, Colorado Springs, and Westminster — not a national dispatch queue.
✅ Authorized for the Brands You’re Running
Generic support on brand-specific hardware leads to subpar results. ABT is an authorized dealer and service provider for Canon, FUJIFILM, HP, and Kyocera — the devices most common in Colorado office environments.
✅ Customized Plans, Not Cookie-Cutter Packages
If a provider quotes you a package before auditing your environment, that’s a red flag. A legitimate MPS engagement starts with understanding your actual usage, then building a program around it.
✅ Transparent, Predictable Pricing
Look for a per-page cost model with all-inclusive service, supplies, and support. Avoid contracts with hidden overage fees, separate service call billing, or supply charges outside the base rate.

ABT Has Served Colorado Businesses Since 2005
Three offices. Local technicians. Authorized dealer for Canon, HP, FUJIFILM, and Kyocera. ABT manages print environments for organizations across the Front Range — from single-office practices to multi-location enterprises.

The 4 Phases of an MPS Rollout

A well-executed MPS implementation follows a structured process. Here’s what to expect from start to steady state:

Phase 1
Discovery
Full print audit — device inventory, usage data, per-page costs, security posture, and supply spend. This is where the waste gets quantified.
Phase 2
Planning
Customized program design — right-sized fleet recommendation, cost model, policy framework, and rollout timeline built around your workflow and business goals.
Phase 3
Deployment
New hardware installed (if needed), print policies configured at the device level, users onboarded, and supply monitoring activated. ABT handles the entire transition.
Phase 4
Monitoring & Optimization
Ongoing real-time monitoring, proactive service dispatching, automated supply replenishment, and quarterly business reviews to continuously improve the program.

What Colorado Businesses Can Achieve With MPS

When MPS is implemented correctly, the results are consistent across industries and company sizes. Here’s what ABT’s Colorado customers see:

20–30%
reduction in print-related expenses — typically visible in the first 90 days
↓ Downtime
proactive monitoring and local technician dispatch mean issues are fixed before they stop your team
✓ Compliance
secure print release, user authentication, and audit trails for HIPAA, legal, and financial environments
The Bottom Line
The question isn’t whether you can afford Managed Print Services. It’s whether you can afford to keep absorbing unpredictable print costs, preventable downtime, and unmonitored document security gaps. For most Colorado businesses, MPS pays for itself within the first year.

Ready to Find Out What MPS Can Save Your Business?
ABT’s free, no-obligation print assessment gives you a complete picture of your current costs and a clear recommendation for what to do next. Serving Denver, Colorado Springs, and Westminster.

Request Your Free Print Assessment →

Frequently Asked Questions: Managed Print Services in Colorado

How much does Managed Print Services cost for a Colorado business?
MPS is typically priced on a per-page basis, with all service, supplies, and support included. For most small-to-mid-size Colorado businesses, total monthly MPS costs run lower than what they were previously spending on toner alone once fleet inefficiencies are eliminated. ABT’s free assessment gives you a specific number for your environment — not a generic range.

What devices does MPS cover?
MPS covers your entire fleet — copiers, multifunction printers (MFPs), desktop printers, and wide-format devices. ABT manages Canon, FUJIFILM, HP, Kyocera, and Xerox equipment, as well as mixed-brand environments.

Does my business need to replace all of its printers to start MPS?
Not necessarily. ABT’s assessment will identify which devices are worth keeping, which should be upgraded, and where consolidation makes sense. In some cases, the existing fleet is optimized in place; in others, replacing one or two older devices unlocks most of the available savings.

Is Managed Print Services the same as a copier lease?
No. A copier lease finances a device — you’re responsible for supplies, service, and management. MPS is a comprehensive ongoing program that includes device management, automated supplies, proactive maintenance, cost-control policies, and reporting. It’s the difference between owning a car and having a fully managed fleet.

How long does an MPS implementation take?
For most Colorado businesses, the initial assessment takes 1–2 weeks, planning and proposal another 1–2 weeks, and deployment 2–4 weeks depending on fleet size. You’ll have a fully operational managed program within 4–8 weeks of starting.

Does ABT offer MPS for multi-location businesses?
Yes. ABT manages print environments across multiple locations from a single program — with centralized reporting, consistent supply management, and local technician coverage in Denver, Colorado Springs, and Westminster. Multi-site management is one of MPS’s clearest advantages over location-by-location device contracts.

What industries benefit most from MPS in Colorado?
Healthcare, legal and professional services, architecture/engineering/construction, manufacturing, and financial services see the strongest ROI from MPS because they have high print volumes, compliance requirements, or both. That said, any organization spending more than $500/month on printing — combined across devices, supplies, and service — is a candidate for cost reduction through MPS.

WC
Wendy Campbell
Director of Marketing — Automated Business Technologies
Wendy oversees marketing strategy and content for ABT, a Colorado-owned technology company serving Front Range businesses since 2005. ABT provides Managed Print Services, Managed IT, Access Control, and copier/MFP solutions from offices in Denver, Colorado Springs, and Westminster.