How to Collate Prints on Your Kyocera Devices: A Step-by-Step Guide for Colorado Businesses

The ABT Breakdown

If you’re printing documents in your Colorado office and want them neatly sorted into complete, usable sets without manual effort, understanding how to use the “collate” function on your Kyocera device is essential. This blog will walk you through what collating means, how to enable it on various Kyocera devices, troubleshoot common issues, and how upgrading your device with Section 179 tax savings before December 31, 2025, can maximize efficiency and financial benefits.

What is Collating in Printing?

Collating is the process of arranging printed pages in a specific order. When printing multiple copies of a multi-page document, enabling collate ensures that each copy is printed as a complete set in sequence.

For example, printing three copies of a five-page document:

• Collate ON: Outputs sets as 1-2-3-4-5, 1-2-3-4-5, 1-2-3-4-5
• Collate OFF: Outputs pages grouped by page number as 1-1-1, 2-2-2, 3-3-3, etc.

Collating is especially useful for training manuals, reports, proposals, or any document meant to be distributed as individual packets.

How to Collate Prints on Kyocera Devices

Different Kyocera models may vary slightly in interface or terminology, but the core principles of collating remain the same across most devices. Below are instructions based on Kyocera’s popular device ranges.

1. Small Office/Desktop Kyocera Devices (e.g., ECOSYS P2040dn, M2540dw)

From the computer:

1. Go to “Devices and Printers” on your Windows PC.
2. Right-click your Kyocera printer > “Printing Preferences.”
3. Under the “Basic” or “Quick Print” tab, look for the “Collate” option.
4. Check the box or select the icon that enables collate.
5. Set the number of copies needed.
6. Click OK to save.

From the printer panel:

1. Navigate to the print job menu.
2. Select “Collate” or “Sort.”
3. Confirm the setting and start your job.

These smaller devices often do not include finishing hardware like staplers or folders, so the collate feature is key for ensuring proper page order.

2. Mid-Size Multifunction Kyocera Devices (e.g., TASKalfa 2552ci, 3554ci)

From the computer driver:

1. Open “Printer Properties” and select your Kyocera MFP.
2. Go to the “Basic” tab.
3. Toggle the “Collate” icon to ON.
4. If you’re using duplex printing, check “Flip on Long Edge” or “Flip on Short Edge” under duplex options.
5. Click “OK” and send a test job.

From the device touchscreen:

1. Tap “Copy” or “Print.”
2. Open “Job Settings” or “Options.”
3. Enable “Collate” or “Sort.”
4. If available, configure staple and hole-punch settings as desired.
5. Start your job.

These devices often come with optional finishing units, so collating can be combined with stapling, hole punching, or booklet folding.

3. High-Volume Kyocera Devices (e.g., TASKalfa 6004i, 9003i)

For heavy-duty environments like legal, medical, or architectural firms, follow these steps:

From the print driver:

1. Open “Printing Preferences.”
2. Select “Collate” under the “Quick Print” or “Basic” tab.
3. Choose additional finishing options like stapling or booklet creation.
4. Ensure duplex settings match finishing needs.
5. If your job has mixed media, check “Rotate Mixed Sizes” under Compatibility.
6. Apply settings and run a sample job.

From the control panel:

1. Go to the Print/Copy screen.
2. Select “Collate” or “Sort.”
3. Choose additional options (offset, staple, booklet).
4. Start the job.

These models usually include powerful onboard memory and large finishers, which means collating is memory-dependent. Ensure your device is equipped to handle large document sets.

Common Issues When Collating and How to Resolve Them

Problem 1: Collate is greyed out or unavailable

• Cause: You may be using a generic driver or the wrong printer driver.
• Fix: Install the official Kyocera KX driver and restart the system.

Problem 2: Collate is on, but pages print grouped by page instead of sets

• Cause: Print job settings in your application (e.g., Word) might be overriding the driver.
• Fix: Make sure “Collate” is selected in both the application and the print driver.

Problem 3: Finishing (staple/booklet) fails to work with collate

• Cause: Misconfigured finisher settings or unrecognized finishing unit.
• Fix: In “Device Settings,” ensure the finisher is listed and that settings match job types.

Problem 4: Collate fails during large print jobs

• Cause: Insufficient memory or hard drive space on the MFP.
• Fix: Split the job into smaller batches or upgrade the device with additional memory.

Problem 5: Wrong edge binding or order in duplex jobs

• Cause: Improper “Flip on Edge” settings.
• Fix: Adjust duplex printing preferences to match desired flip edge.

Why Now is the Best Time to Upgrade Your Kyocera Device with Section 179

As we approach the end of the year, businesses across Colorado have a unique opportunity to upgrade their printing equipment using the Section 179 tax deduction. This IRS incentive allows companies to deduct the full purchase price of qualifying equipment—including Kyocera printers and MFPs—if purchased and put into service before December 31, 2025.

Key Benefits of Using Section 179:

• Immediate Tax Savings: Deduct up to $1,160,000 (2025 limit) from your gross income.
• Invest in Efficiency: Get a new Kyocera MFP that handles collating, duplexing, stapling, scanning, and more.
• Better Security & Workflow Integration: Modern Kyocera devices offer enhanced security features and integration with managed print solutions.
• Energy Efficiency: Lower utility bills and qualify for additional rebates.

If your existing Kyocera is outdated or lacks the finishing features you need, now is the time to replace it and write off the expense.

Why Managed Print Services (MPS) Enhance the Collating Experience

At ABT, we help Colorado businesses optimize their entire print ecosystem. When your business signs on for Managed Print Services:

• We monitor your devices for issues like failed collate jobs, supply shortages, or hardware errors.
• We provide proactive maintenance and troubleshooting.
• We recommend the right device for your volume and finishing needs.
• We train your staff on how to use features like collate, duplexing, stapling, and scanning.

Whether you’re a school printing thousands of student packets, or an engineering firm printing large-format plans with collated sets, MPS ensures you’re always printing smart—not just printing more.

Get Collating Today!

Ready to stop manually sorting pages and upgrade to a Kyocera MFP that does the work for you? Let’s talk.

Contact ABT for a free print environment assessment. We’ll:

• Analyze your current equipment
• Recommend upgrade paths
• Explain Section 179 savings
• Provide onboarding and training

Act before December 31, 2025 to take full advantage of Section 179 and streamline your business’s document handling in 2026 and beyond.

Final Thoughts

Collating your print jobs doesn’t just save time—it ensures accuracy, improves professionalism, and enables automation across departments. With modern Kyocera devices, you can collate, staple, fold, and sort automatically. Don’t miss the chance to upgrade and deduct the full cost this year using Section 179. Whether you’re new to collate or ready for enterprise-level automation, ABT CreativeTech is here to help every step of the way.