Best All-in-One Printers & Cost-Saving Office Solutions | 2025
Posted on 14 February, 2025 / Under All in One Printers, Business Solutions, commercial printer, Copier Fleet Management, copier service contracts, Document Management Solutions, Help Desk Support, HP Printers, Kyocera Document Solutions, Managed IT Services, Managed Print Services, Managed Services Provider, MITS, MPS, Office Printer Leasing, Printer Repair, Small Business Printers

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Top-Rated All-in-One Printers for Small Businesses in 2024

Choosing the Right Printer and Optimizing Your Office for Cost Savings

For small businesses, investing in an all-in-one printer is about more than just printing. The right multifunction printer (MFP) can handle copying, scanning, and faxing while integrating seamlessly with your office workflows. But beyond the device itself, working with a single-source provider who offers help desk support, managed IT services, and managed print services (MPS) can significantly cut costs and improve efficiency.

In this guide, we’ll highlight the best all-in-one printers for small businesses in 2024, break down their key features and pricing, and explain how partnering with a trusted technology provider can optimize your entire office operation.

Top-Rated All-in-One Printers for Small Businesses

We’ve selected five top-rated all-in-one printers based on their performance, features, and cost-effectiveness for small business environments.

1. Canon imageCLASS MF743Cdw

📌 Best for: Small offices needing high-quality color printing with security features

✅ Key Features:

  • Print, scan, copy, and fax
  • Print Speed: 28 pages per minute (ppm)
  • Print Resolution: 600 x 600 dpi
  • Paper Capacity: 300 sheets (expandable to 850)
  • Connectivity: Wi-Fi, Ethernet, USB, mobile printing
  • Security Features: PIN-based document release, encrypted PDF scanning
  • MSRP: $599

 

👉 Why It’s Great for Small Businesses:


The Canon imageCLASS MF743Cdw delivers fast, high-resolution color prints with built-in security, making it ideal for businesses that handle sensitive information. It’s also cost-effective, with high-yield toner cartridges that reduce cost per page.

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2. HP Color LaserJet Pro MFP M479fdw

📌 Best for: Small teams needing a reliable, high-speed printer

✅ Key Features:

  • Print, scan, copy, and fax
  • Print Speed: 28 ppm
  • Print Resolution: 600 x 600 dpi
  • Paper Capacity: 300 sheets
  • Connectivity: Wi-Fi, Bluetooth, Ethernet, mobile printing
  • Security Features: HP Wolf Security for real-time threat detection
  • MSRP: $649

 

👉 Why It’s Great for Small Businesses:


The HP M479fdw is designed for growing teams, with fast print speeds and enterprise-level security. Its smart energy-saving features and low maintenance requirements make it an efficient choice for small businesses.

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3. Epson EcoTank Pro ET-5850

📌 Best for: Cost-conscious businesses needing high-volume printing

✅ Key Features:

  • Print, scan, copy, and fax
  • Print Speed: 25 ppm
  • Print Resolution: 4800 x 1200 dpi
  • Paper Capacity: 500 sheets
  • Connectivity: Wi-Fi, Ethernet, USB, mobile printing
  • Ink System: Refillable ink tanks (ultra-low-cost per page)
  • MSRP: $849

 

👉 Why It’s Great for Small Businesses:


The EcoTank Pro ET-5850 eliminates expensive toner cartridges, replacing them with high-capacity refillable ink tanks. This drastically reduces operating costs over time, making it a smart investment for businesses with high print volumes.

4. Kyocera ECOSYS M2635dw

📌 Best for: Budget-conscious businesses needing high-quality monochrome printing

✅ Key Features:

  • Print, scan, copy, and fax
  • Print Speed: 37 ppm
  • Print Resolution: 1200 x 1200 dpi
  • Paper Capacity: 250 sheets (expandable)
  • Connectivity: Wi-Fi, Ethernet, USB
  • Toner Yield: High-capacity toner reduces operating costs
  • MSRP: $399

 

👉 Why It’s Great for Small Businesses:


The Kyocera ECOSYS M2635dw is a low-cost, high-speed monochrome printer with long-life components, which means lower maintenance costs over time. If your business primarily prints black-and-white documents, this is an excellent value option.

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5. Xerox WorkCentre 6515/DN

📌 Best for: Businesses that need professional-quality color printing

✅ Key Features:

  • Print, scan, copy, and fax
  • Print Speed: 30 ppm
  • Print Resolution: 1200 x 2400 dpi
  • Paper Capacity: 300 sheets (expandable)
  • Connectivity: Wi-Fi, Ethernet, USB
  • MSRP: $599

 

👉 Why It’s Great for Small Businesses:


Xerox is known for its print quality, and the WorkCentre 6515/DN is no exception. If your business prints marketing materials, reports, or client-facing documents, this printer delivers professional-quality color prints with vibrant accuracy.

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Why a Single-Source Provider is the Smartest Business Move

Choosing the right all-in-one printer is just the beginning. The real key to reducing costs and increasing productivity is working with a single-source provider who offers:

✔️ Help Desk Support

Having a dedicated IT help desk means no more troubleshooting printer issues yourself. Your employees stay focused on their work instead of spending hours dealing with driver installations, network connectivity problems, or error codes.

✔️ Managed Print Services (MPS)

MPS ensures your business has the right devices, automated toner replenishment, and proactive maintenance to prevent downtime. A managed print provider can analyze your printing habits and recommend cost-saving strategies, such as reducing waste and switching to more efficient devices.

✔️ Managed IT Services

A fully integrated IT strategy allows your printer fleet to seamlessly connect with your business network. With managed IT services, you benefit from:

  • Secure print solutions that protect sensitive data
  • Cloud printing options for remote work flexibility
  • Automated software updates and security patches

 

✔️ Cost Reduction Through Total Office Optimization

A single-source provider doesn’t just manage your printers—they look at your entire office environment and recommend efficiency improvements. By eliminating unnecessary devices, reducing energy costs, and implementing smarter workflows, you can cut operational expenses significantly.

Invest in More Than Just a Printer—Invest in Efficiency

Finding the best all-in-one printer is an important decision, but true cost savings and efficiency come from a comprehensive office solution. By working with a single-source provider, you ensure your devices are optimized, supported, and secured—allowing your business to focus on growth rather than IT headaches.

If you’re looking to upgrade your office with the right all-in-one printer and integrate help desk support, managed print services, and managed IT, contact us today! We’ll help you choose the best solution tailored to your business needs. 🚀

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