Why Your Colorado Law Firms Needs to Upgrade Your Copier Fleet & Office Technology in 2025

As a law firm in Colorado, whether you’re based in Denver’s busy downtown district, Boulder’s thriving business hub, or the smaller but growing legal markets of Fort Collins, Colorado Springs, or Grand Junction, your success depends on precision, efficiency, and security. Staying competitive requires equipping your legal team with the right tools to manage heavy workloads, handle sensitive client data securely, and navigate increasingly complex workflows.

In 2025, advancements in office technology offer more than just a hardware upgrade—they present an opportunity to transform how your law firm operates. From the latest multifunction printers (MFPs) to communication systems like Intermedia phone systems, and ABT’s suite of services, including Managed IT Services, Managed Print Services, and Access Control Solutions, you can modernize your office and focus on what matters most: delivering exceptional legal service.

This blog will explain why these solutions are vital for Colorado law firms, expand on the specific benefits of modern copiers, communication systems, and total office solutions, and highlight how ABT can help you implement these upgrades seamlessly.

Why Your Colorado Law Firm Need a Technology Refresh in 2025

Legal professionals manage a unique combination of challenges that many other industries don’t face. From strict confidentiality requirements to the need to maintain seamless productivity despite tight deadlines, the right office technology can make a world of difference. But why upgrade now? Let’s dig deeper into the key reasons your law firm needs to consider upgrading its fleet copiers and other office technology.

1. Keep Up with Rising Workflow Demands

Legal workflows have become increasingly complex as law firms move toward paperless operations, e-discovery, and electronic filing systems. For example, attorneys may need to scan, redact, and prepare thousands of pages for discovery or trial preparation within a tight timeline. Outdated copiers and MFPs can’t keep up with these demands, creating bottlenecks that slow your team down.

Modern MFPs are built for speed, precision, and seamless integration with the software your team already uses, such as case management systems like Clio or NetDocuments. They support high-speed scanning, automated workflows, and integration with cloud services to help your firm meet deadlines and maintain productivity.

2. Address Growing Data Security Concerns

The legal profession deals with some of the most sensitive and confidential information, from client contracts to discovery documents. In Colorado, privacy and data security requirements are only becoming stricter. This means that protecting client data isn’t just about compliance—it’s about maintaining trust and safeguarding your reputation.

Older copiers, printers, and office systems are prone to security vulnerabilities. For example, many older devices lack encryption for scanned files, secure print capabilities, or user authentication to prevent unauthorized access. Modern MFPs, on the other hand, come equipped with enterprise-grade security features, such as encrypted file transmission, PIN-based printing, and access control integration to prevent data breaches.

3. Avoid the Cost of Downtime and Maintenance

If your current office equipment frequently breaks down or requires expensive maintenance, it’s costing you more than just repair fees—it’s impacting your team’s productivity and client service. In a fast-paced legal environment, unplanned downtime can result in missed filing deadlines, errors, and unhappy clients.

New fleet copiers and MFPs are built for reliability and come with features like predictive maintenance alerts and automated toner reordering. These devices help your team avoid workflow interruptions, so you can focus on what really matters: winning cases and serving your clients.

4. Gain a Competitive Edge with Modern Features

Your competitors in Colorado are likely already investing in new office technologies, and for good reason. Today’s copiers and MFPs offer advanced features that streamline tasks like Bates stamping, redaction, and digital document routing—saving time and reducing errors. Additionally, many devices integrate with the legal tools your team already uses, such as e-discovery platforms and cloud storage solutions, ensuring your workflows are smooth and efficient.

Top Copier Series for Law Firms in 2025 and Why They’re Essential

Let’s explore some of the best multifunction printer (MFP) series available in 2025, and why these devices are especially suited for legal offices in Colorado.

Canon imageRUNNER ADVANCE DX Series

Canon has long been a trusted name in the legal field, and their imageRUNNER ADVANCE DX series continues to set the standard for high-performance, secure multifunction printers.

Why Your Colorado Law Firm Needs It:

• Tailored Legal Features: With built-in tools like Bates stamping, OCR scanning, and seamless integration with case management software (e.g., Clio, Worldox, or NetDocuments), Canon’s devices help you handle complex legal workflows.
• Enhanced Security: Canon offers advanced user authentication, file encryption, and secure print features to protect sensitive client information.
• High-Speed Output: With lightning-fast printing and scanning, Canon ensures your team meets tight deadlines.

Whether you’re operating in Denver’s fast-paced legal market or managing a smaller team in Grand Junction, Canon offers reliability and scalability.

Kyocera TASKalfa Series

Kyocera’s TASKalfa line is perfect for firms looking for cost-effective, high-performance devices that deliver exceptional results.

Why Colorado Law Firms Choose Kyocera:

• Durability for Heavy Workloads: Kyocera devices are designed to handle high print and scan volumes without compromising on quality.
• Legal Workflow Tools: PinPoint Scan and DMConnect apps allow you to securely scan, route, and organize legal documents efficiently.
• Environmentally Friendly: Colorado law firms with sustainability goals will appreciate Kyocera’s energy-efficient designs and long-lasting consumables.

Xerox AltaLink Series

Xerox AltaLink devices are known for their innovative features and ease of use, making them a favorite for collaborative legal teams.

Why Xerox is Ideal for Colorado Law Firms:

• Advanced Legal Apps: Xerox integrates with platforms like DocuSign for e-signatures and cloud storage for easy collaboration.
• Intuitive Interface: The AltaLink’s tablet-like interface simplifies even complex workflows, such as contract redaction or large-scale document prep.
• Real-Time Security: Xerox’s ConnectKey technology provides proactive threat detection, ensuring your network remains secure.

HP LaserJet Enterprise Series

For Colorado firms focused on speed, scalability, and enterprise-grade security, HP’s LaserJet Enterprise series is an excellent option.

Why It’s Perfect for Colorado Firms:

• Fast Print Speeds: HP devices are built for speed, ensuring you can handle high-volume printing during busy periods.
• Security Features: HP’s built-in Secure Boot and runtime intrusion detection protect against cyber threats.
• Cloud-Ready: HP integrates seamlessly with cloud platforms like OneDrive and Google Drive, making it easy to manage documents from anywhere in Colorado.

Epson WorkForce Enterprise Series

Epson’s inkjet technology provides eco-friendly, cost-effective printing without sacrificing quality, making it ideal for smaller firms or those looking to reduce costs.

Why Epson Works for Law Firms:

• Lower Operating Costs: Epson’s PrecisionCore technology reduces energy use and waste, aligning with Colorado’s eco-conscious values.
• Crisp Output: High-resolution printing ensures professional-quality documents.
• User-Friendly Maintenance: Easy-to-replace cartridges and self-monitoring systems save your team time.

Why Intermedia Phone Systems Are Essential for Colorado Law Firms

Communication is the backbone of any successful law firm, and outdated phone systems can create inefficiencies that frustrate both clients and staff. Intermedia’s VoIP phones and Unified Communications as a Service (UCaaS) are designed to support the demands of modern legal work.

Why Your Firm Needs Intermedia Phones:

• Streamlined Collaboration: Intermedia integrates voice, video, and messaging into a single platform, ensuring your team can communicate seamlessly—whether they’re in the office or working remotely in the Rockies.
• Scalable for Any Size Firm: Whether you’re a boutique practice in Boulder or a large firm in Denver, Intermedia’s phone systems scale with your needs.
• Secure and Compliant Communication: Encryption and compliance tools help protect sensitive conversations, keeping your firm aligned with client confidentiality requirements.

The Total Office Solution for Colorado Law Firms

ABT offers more than just top-of-the-line copiers and phones—we provide a full suite of services to create a unified, secure, and efficient office environment for Colorado law firms.

Managed IT Services

With ABT’s Managed IT Services, your firm can focus on clients instead of worrying about network security or system downtime.

• Proactive Monitoring: Prevent issues before they impact your workflow.
• Cybersecurity: Firewalls, antivirus, and phishing prevention safeguard your firm.
• Data Backup and Recovery: Ensure your firm’s critical files are safe from loss or disaster.

Managed Print Services

Take the hassle out of managing your print environment with ABT’s Managed Print Services.

• Cost Control: Gain visibility into print usage and reduce waste.
• Automated Supplies: Never run out of toner or paper.
• Fast Support: Our local Colorado team ensures downtime is minimized.

Access Control Solutions

Keep your office and sensitive files secure with ABT’s Access Control Solutions.

• Biometric or Key Card Access: Restrict entry to sensitive areas.
• Audit Trails: Monitor who accessed which parts of your office and when.
• Integrated Security: Combine access control with cameras and alarms for a comprehensive security solution.

Why Colorado Firms Trust ABT

ABT is Colorado’s trusted provider of office technology and services. We’re not just a vendor; we’re your partner in creating a secure, efficient, and productive workplace. With local support and decades of experience, we understand the unique challenges law firms in Colorado face.

Get Started Today

Ready to modernize your office? Let ABT help you build a total office solution that works as hard as you do. Contact us today to schedule a consultation and discover how we can help your law firm thrive in 2025.