Why Now is the Best Time to Upgrade Your Office Printers and MFPs in Northern Colorado

As 2024 comes to a close, many businesses in Northern Colorado are taking a closer look at their budgets and planning for the year ahead. Whether you’re located in Fort Collins, Loveland, Greeley, or even smaller communities like Longmont or Windsor, now is an ideal time to evaluate your office equipment. Upgrading your office printers and multifunction printers (MFPs) can streamline your operations, improve productivity, and save you money, especially if you take advantage of year-end deals and Section 179 tax deductions.

The question comes up often so we wanted to explore why upgrading your office black-and-white and color printers makes sense at this time, and highlights the best devices from major brands like HP, Canon, Kyocera, Xerox, and Roland. We’ll also focus on industry-specific applications, helping you identify the best printers and MFPs for your business in Northern Colorado.

Why Should You Upgrade Your Printers and MFPs Now?

Take Advantage of Year-End Deals

Businesses across Northern Colorado, from Fort Collins to Greeley, are often looking for the best deals as the year wraps up. Many manufacturers and office equipment suppliers offer significant discounts and promotions on their latest models in an effort to clear inventory for the upcoming year.

For example, Canon and HP frequently roll out end-of-year promotions on their newest office equipment, giving you a chance to upgrade your printers or MFPs at a fraction of the normal price. Whether you’re operating a small law office in Loveland or a bustling medical clinic in Fort Collins, the opportunity to acquire top-tier equipment with enhanced features—at a discount—could transform your daily operations.

By upgrading now, you’ll also benefit from the latest technological advancements, including faster print speeds, improved document security, and more energy-efficient designs. These features are essential for keeping up with the growing demands of any fast-moving business environment in Northern Colorado.

Maximize Section 179 Tax Deductions

One of the most compelling reasons to invest in new office equipment before the end of the year is the potential tax savings offered by Section 179. This tax rule allows businesses to deduct the full purchase price of qualifying equipment, like printers and MFPs, instead of depreciating the value over several years.

For businesses in Windsor, Loveland, or Longmont, this means you can purchase a new Kyocera TASKalfa MFP or an HP LaserJet Pro for your office and immediately benefit from substantial tax deductions on your 2023 return. You’ll not only get a more productive machine but also potentially reduce your taxable income, which is always a plus when closing out the fiscal year.

To qualify for the Section 179 deduction, equipment must be purchased and put into use before December 31st, making this the perfect time to assess your printing needs and upgrade accordingly.

Boost Productivity and Efficiency

Outdated printers can slow down your business, causing workflow bottlenecks that cost time and money. By upgrading to the latest models from brands like HP, Canon, Kyocera, and Xerox, you can significantly improve your office’s overall productivity.

For example, the HP LaserJet Enterprise MFP M630 is a high-speed printer capable of up to 60 pages per minute in black and white. It’s an ideal choice for businesses that need fast, reliable document printing—whether it’s a real estate office in Longmont or a law firm in Greeley. Upgrading to a newer model means you’ll face fewer delays due to paper jams, maintenance issues, or slow printing speeds.

Additionally, newer devices come equipped with advanced features like mobile printing and cloud integration, ensuring your team can work more efficiently whether they’re at the office, at home, or on the road. This is especially useful for businesses in Northern Colorado’s growing tech sector, where remote work and collaboration are increasingly common.

Improved Document Security

Document security is a growing concern for businesses, especially in industries like healthcare, legal, and financial services, which are prevalent in cities like Fort Collins and Loveland. Upgrading your printers and MFPs ensures that you have the latest security features to protect sensitive information.

For instance, HP’s Secure Boot and Canon’s UniFLOW solutions provide encryption and user authentication features that help prevent unauthorized access to printed documents. Whether you’re running a busy medical office in Greeley or managing financial transactions in Fort Collins, keeping your data safe is crucial. Upgrading to newer models with enhanced security features will give you peace of mind while keeping your business compliant with industry regulations.

Energy Efficiency and Sustainability

Businesses in Northern Colorado are becoming more environmentally conscious, and upgrading to energy-efficient printers and MFPs is a step in the right direction. Many of the latest models from HP, Kyocera, and Canon feature eco-friendly designs that reduce energy consumption, minimize waste, and help lower your overall operating costs.

For example, Kyocera’s TASKalfa series is known for its low total cost of ownership and energy-efficient technology, making it an excellent choice for businesses in Loveland or Fort Collins that are focused on sustainability. Newer models also support automatic duplexing (double-sided printing) and eco-modes that cut down on paper use, which is particularly beneficial for industries with high print volumes, such as education and government sectors.

The Best New Printer and MFP Models for Northern Colorado Businesses

1. HP LaserJet Series

HP’s LaserJet line is a popular choice for businesses that need reliable and high-performance printing solutions. The HP LaserJet Enterprise MFP M630 is perfect for companies that need to print large volumes of black-and-white documents, such as those in legal, accounting, and construction firms.

For color printing needs, the HP Color LaserJet Pro MFP M479 offers excellent quality, perfect for small and medium-sized businesses in Fort Collins that need to produce marketing materials, client presentations, and brochures.

2. Canon imageRUNNER ADVANCE Series

The Canon imageRUNNER ADVANCE DX C5800 series provides exceptional color quality and high-speed printing. It’s ideal for healthcare offices, schools, or professional services firms in Loveland and Greeley that require document workflow automation. This series is also equipped with cloud connectivity, allowing for seamless integration with cloud-based services like Google Drive or Dropbox.

3. Kyocera TASKalfa Series

For businesses in Northern Colorado’s booming construction and engineering industries, the Kyocera TASKalfa 3554ci stands out. This high-performance MFP delivers superior color and black-and-white printing with robust security features and advanced scanning options.

Kyocera’s HyPAS technology allows for customization and integration with existing workflows, which is essential for businesses handling large projects and needing to print architectural plans or engineering blueprints.

4. Xerox AltaLink Series

Xerox’s AltaLink series is well-suited for larger enterprises that need high-volume printing and scanning capabilities. The AltaLink B8100 series, for example, can handle up to 136 pages per minute, making it a perfect solution for businesses that deal with high print volumes, such as government offices or large educational institutions in Greeley or Fort Collins.

5. Roland VersaWORKS for Wide Format Printing

For creative industries like architecture, design, or marketing, Roland’s wide-format printers are a great option. The Roland VersaWorks series is known for its excellent color output, perfect for printing banners, posters, or blueprints. Roland is a trusted name for businesses that require high-quality visual outputs, particularly in Northern Colorado’s vibrant creative and tech industries.

What’s the Best Use Cases for your Northern Colorado Business?

• Healthcare in Fort Collins: With patient privacy a top priority, healthcare providers benefit from Canon imageRUNNER MFPs, which offer HIPAA-compliant security features.
• Construction and Engineering in Loveland: For large-format prints, Kyocera’s TASKalfa series offers detailed, high-quality prints that are essential for architectural firms.
• Education in Greeley: Schools and universities can take advantage of high-volume, fast printing with Xerox AltaLink devices, helping manage student paperwork and administrative needs.

Take Action Before the Year Ends

The end of the year is the perfect time for businesses in Northern Colorado to upgrade their office printers and MFPs. By capitalizing on year-end deals, maximizing the Section 179 tax deduction, and investing in the latest technology from HP, Canon, Kyocera, Xerox, and Roland, your business will be set up for success in 2024 and beyond.

Don’t wait until it’s too late—whether you’re in Fort Collins, Loveland, Greeley, or surrounding areas, reach out to us today for a consultation on the best office equipment upgrades tailored to your business needs.