Top 5 Signs Your Business in Colorado Needs a Print Audit

Running an office in Colorado means juggling a lot of moving parts—client calls, team collaboration, data security, and yes, a whole lot of printing. You might not think twice about your print environment, especially if the machines are humming along and the toner seems to show up when it’s supposed to. But here’s the truth: most businesses are spending way more on printing than they realize—and the signs that something’s off are easy to miss.

That’s where a print audit comes in. It’s not just a fancy term—it’s a strategic tool that gives you visibility into how your printers are being used, where waste is happening, and how you can save both time and money.

Let’s break down the Top 5 Signs Your Business in Colorado Needs a Print Audit—and how spotting them now can save you big in the long run.

1. You Don’t Know What You’re Spending on Printing Each Month

Be honest—do you actually know what your office spends on printing?

If you’re like most office managers or business owners we talk to across Denver, Boulder, and Colorado Springs, the answer is probably not exactly. Maybe you can rattle off the cost of toner or paper, but have you factored in:

• Maintenance and service calls?
• Employee time spent dealing with printer issues?
• Waste from unnecessary color printing or personal jobs?
• Energy costs from older, inefficient machines?

A print audit pulls all of this together into one clear, easy-to-understand report. You’ll finally get the full picture—not just the tip of the iceberg.

📌 Colorado Insight: With the rising costs of doing business statewide, every dollar matters. A print audit often reveals 15–30% in potential savings.

2. You’re Managing More Than One Printer or Copier

If you’re overseeing multiple devices, especially if they’re different brands or models, you’re likely dealing with a patchwork of print drivers, service providers, and supply vendors. It can be a logistical headache.

A print audit will help you:

• Map out all devices (you might be surprised how many are hiding in side offices!)
• Understand usage by device, department, or user
• Identify underused or outdated machines
• Unify supply ordering and service under one streamlined plan

The result? Fewer calls to IT, less downtime, and smarter use of your existing equipment.

💡 Pro Tip: In our work with Colorado-based organizations, we often find offices with older devices consuming 2–3x more energy than newer models. An audit helps you spot those energy drains fast.

3. Your Teams Are Complaining About Print-Related Frustrations

Let’s face it—when your printer goes down, productivity crashes. Whether it’s jammed paper, error codes that no one understands, or constant toner outages, print issues have a way of draining morale.

Here are a few common complaints that signal it’s time for a print audit:

• “Why is the color printer always offline?”
• “We’re out of toner again—didn’t we just order some?”
• “The copier in Accounting hasn’t worked right in months.”
• “I just printed a 50-page proposal and it’s missing pages…”

Sound familiar?

With a print audit, you’ll uncover what’s really causing those bottlenecks—whether it’s outdated hardware, overuse, or under-servicing. Even better, most providers (including us at ABT) will suggest practical, cost-effective fixes that keep your team moving.

4. You’re Concerned About Data Security and Document Confidentiality

If your business handles sensitive information—think legal, healthcare, financial services, or education—then document security isn’t optional.

Do you know:

• Who has access to your printers?
• If sensitive print jobs are being left in trays unattended?
• Whether your devices store data on internal hard drives?
• If your network-connected printers are protected from cyber threats?

A good print audit includes a security assessment that checks for vulnerabilities and compliance gaps, especially with regulations like HIPAA, FERPA, or FINRA.

🔐 Colorado Context: With the state’s focus on cybersecurity and data privacy, many industries here face tight compliance standards. A print audit helps you stay ahead of the curve—and out of hot water.

5. You’re Planning to Grow, Relocate, or Streamline Operations

Change is exciting—but also chaotic. If you’re moving to a new office space, expanding to new locations, or just trying to create a leaner operation, now is the perfect time to reevaluate your print environment.

A print audit supports these transitions by helping you:

• Right-size your fleet to meet future demand
• Eliminate redundant or outdated equipment
• Design smarter print workflows that scale with your business
• Avoid costly over-investment in unnecessary tech

📍 Whether you’re opening a second office in Fort Collins or consolidating departments in your main Denver HQ, a print audit ensures your infrastructure grows with you—not against you.

What Happens During a Print Audit?

Let’s demystify it—this isn’t a complicated or invasive process. Most audits are quick, painless, and give you high-value insights you can act on immediately.

1. Initial Consultation: We talk through your goals and concerns—cost, uptime, security, etc.
2. Data Collection: Software tools (or a manual walkthrough) gather print usage across your devices.
3. Analysis: We review output by user, department, color vs. black & white, device efficiency, and more.
4. Recommendations: You get a detailed report with actionable insights, cost-saving suggestions, and next steps.

And here’s the best part—we offer print audits at no cost!

Why a Print Audit Makes Sense for Colorado Businesses Right Now

Here in Colorado, businesses are working hard to adapt to post-pandemic hybrid work models, tighter budgets, and increased demand for sustainable, secure technology. A print audit gives you:

• Control over hidden costs
• Visibility into team behavior
• A roadmap for better equipment and smarter usage
• Peace of mind around security and compliance

And let’s not forget sustainability—many Colorado companies are prioritizing eco-friendly practices. A print audit shows where you can reduce paper waste, implement duplex printing, and upgrade to ENERGY STAR® certified machines.

♻️ Bonus: Many of our Colorado clients have used audit results to support their ESG initiatives or green office certifications.

Ready to Take the First Step?

If any of the signs above sound familiar, it’s time to stop guessing—and start gaining clarity.

👉 Get a print audit.

It’s fast, free, and could uncover thousands in hidden costs and productivity losses.

Whether you’re managing a single location in Grand Junction or multiple offices along the Front Range, a print audit is one of the simplest, most effective ways to:

• Cut costs
• Improve uptime
• Boost security
• Streamline workflows
• And prepare your business for growth

At ABT, we’ve helped Colorado companies across industries—from law firms to school districts—get control of their printing environments and save up to 30% annually.