The Ultimate Guide to Multifunction Printers (MFPs) in 2025

Features, Business Applications, and Cost-Saving Tips for Colorado Workplaces

If you’re running a business in Colorado — whether you’re nestled in downtown Denver, managing a team in Colorado Springs, or growing your business in Fort Collins — one thing is certain: your office technology has to keep up with your workflow. And in 2025, that means looking seriously at Multifunction Printers (MFPs) as more than just machines that print.

In this guide, you’ll learn everything you need to know about MFPs in 2025 — from the latest features and real-world applications to insider tips for cutting costs without sacrificing quality. Let’s explore how the right MFP can make your day-to-day smoother, more efficient, and even more eco-friendly.

What Is a Multifunction Printer (MFP) in 2025?

At its core, a Multifunction Printer, often called an MFP or all , combines several office functions into one compact, powerful device. In 2025, today’s MFPs are smarter, faster, and more connected than ever. The typical functions include:

Printing
Copying
Scanning
Faxing
Cloud integration
Secure mobile access
Workflow automation

But that’s just the beginning.

Thanks to AI-driven features, touchless operation, advanced security, and sustainability integrations, 2025’s MFPs are essentially your office productivity hub.

Top Features to Look for in a 2025 MFP

1. Cloud & Mobile Integration

If your team works remotely or splits time between the office and home, cloud compatibility is a must. MFPs now support:

Secure Google Drive, Dropbox, OneDrive, and SharePoint connections
Print from anywhere with mobile apps (iOS & Android)
QR code-based authentication for contactless printing

2. Advanced Security Capabilities

In Colorado, cybersecurity is no joke — especially if you’re in healthcare, legal, or finance. Look for:

Data encryption during transmission and storage
User authentication (badge readers, PIN, biometrics)
Automatic firmware updates
Secure print release to prevent unauthorized access

3. Touchless Operation & Voice Control

Post-COVID workspaces favor contactless tech. In 2025, many MFPs are compatible with voice assistants like Amazon Alexa or Google Assistant — ideal for hands-free operation.

4. AI-Powered Maintenance

Predictive analytics are revolutionizing service calls. Some Canon and HP models now alert your service provider (like us at ABT!) before a part fails — meaning less downtime for you.

5. Sustainability Features

Eco-consciousness is growing in Colorado. New features include:

Toner-saving modes
Recycled plastics in manufacturing
Energy Star 4.0 compliance
Automatic duplex (double-sided) printing to save paper

How to Choose the Right MFP for Your Colorado Business

No two businesses are the same. Whether you’re a real estate office in Boulder, a school in Pueblo, or a startup in Broomfield, your needs will vary. Here’s how to narrow it down:

1. Assess Your Volume

Low-volume: 1–2 employees, occasional printing → Desktop MFP (think HP Color LaserJet Pro)
Mid-volume: 5–20 employees, regular printing/copying/scanning → Workgroup MFP (Canon imageRUNNER ADVANCE DX series)
High-volume: 50+ employees, large-format or daily scanning → Production MFPs (Xerox AltaLink or Kyocera TASKalfa)

2. Color or Monochrome?

Go color if you’re in marketing, design, or any client-facing role.
Stick with mono (black & white) for internal documents and cost-efficiency.

3. Finishing Needs

Do you need stapling, hole-punching, booklet-making? Many 2025 MFPs come with modular finishing options — saving you from outsourcing binding or manual prep work.

4. Connectivity

Modern MFPs integrate with your existing systems:

Microsoft 365
Google Workspace
CRM platforms like Salesforce or HubSpot
Document management systems (DMS)

Make sure the machine is ready to plug into your digital workflow.

How an MFP Saves You Money (Yes, Really)

✅ Consolidation of Equipment

No need for separate devices. One machine = less electricity, fewer service contracts, and streamlined workflows.

✅ Reduced Downtime

Thanks to predictive maintenance and remote monitoring, issues are resolved quickly — often before you even notice them.

✅ Automated Workflows

Scan directly into folders, email, or your cloud storage. Automate tasks like invoice processing or document routing.

✅ Managed Print Services (MPS)

If you’re in Colorado and want to control printing costs, ABT’s Managed Print Services can track usage, reduce waste, and ensure you never run out of toner. We even offer toner replenishment programs with leading brands like Canon, Kyocera, and Xerox.

✅ Lower Total Cost of Ownership

Don’t let the sticker price fool you — a well-matched MFP lasts years and costs less over time than cheap consumer printers.

What’s New in 2025? Emerging Trends to Watch

🔄 Subscription-Based Printing

Just like software, you can now subscribe to an MFP service. Instead of buying outright, you pay a monthly fee that includes:

Equipment
Toner and parts
Maintenance
Upgrades

Ideal for small businesses who want flexibility without upfront capital investment.

☁️ Fully Cloud-Native MFPs

Some newer models require no on-site drivers or servers — everything happens in the cloud. This is perfect if you’re moving to a serverless or hybrid IT environment.

🧠 AI Document Management

AI-based OCR (optical character recognition) now classifies documents as they’re scanned, routing them automatically — ideal for high-volume legal or financial offices.

Local Considerations for Colorado Businesses

Colorado’s diverse geography and growing business hubs bring unique challenges. Here’s how MFPs support that:

Rural businesses benefit from remote diagnostics and service, ensuring quick support even if you’re in Montrose or Steamboat Springs.
Denver tech startups leverage cloud-based MFPs for agile document management.
Schools and nonprofits in Aurora, Grand Junction, and Greeley appreciate cost-effective, energy-efficient devices with grant-friendly leasing options.
Real estate offices along the Front Range depend on color MFPs for marketing brochures and signage.

At ABT, we tailor solutions to Colorado’s business climate — from the altitude to the industry.

Pro Tips: Get the Most from Your MFP

Train your team – Make sure users know how to use scan-to-email, mobile printing, and secure features.
Right-size your fleet – Don’t underbuy or overbuy. Our team can audit your print environment for free.
Monitor usage – Track print habits with built-in dashboards or managed services to find areas to cut costs.
Maintain regularly – Dust, cold weather, and elevation can affect hardware. Preventative maintenance is key.
Leverage automation – Ask about built-in workflows for document approvals, scan routing, and more.

Ready to Upgrade? Let ABT Be Your Colorado MFP Partner

Choosing the right MFP for your Colorado business doesn’t have to be overwhelming. At ABT, we specialize in matching local businesses with the perfect print technology, whether you’re in government, education, finance, or healthcare. Our partnerships with Canon, Kyocera, HP, Xerox, and Epson mean you get top-tier equipment with personalized service.

We offer:

Free consultations
Flexible leasing options
On-site demos
Local service across Colorado

Let’s Talk!

If you’re ready to explore your options or just want honest advice, reach out to ABT today. Let’s make sure your next printer isn’t just a device — it’s a game-changer for your office productivity.

📍 Proudly serving Colorado businesses since 2005

Top Multifunction Printers 2025 | Colorado Business Guide