Why You Need MFP Apps Now!

If you’re running a small to mid-size business in Colorado, staying ahead means having smarter, more secure ways to manage documents. Whether you’re scanning contracts, printing invoices, or sharing files across teams, the right multifunction printer (MFP) apps can transform how you work. In this guide, we’ll walk you through the top Canon, HP, and Kyocera MFP apps designed to streamline your workflows and tighten document security. From cloud integrations to user authentication and one-touch automation, these tools help you cut costs, reduce risks, and keep your operations running efficiently.

1. Canon MFP Apps: Simple Automation, Strong Security

Canon’s integration of Application Library, Application Library UI, and uniFLOW offers intuitive workflows tailored for secure scanning, printing, and sharing.

🔘 Application Library & UI

Canon’s Application Library, accessible directly from the MFP home screen, lets you create one-touch workflows—ideal for repetitive tasks like scanning or ID copying . Imagine pressing a button that scans a client’s signed contract, names the file according to your preset convention, and routes it to the right folder—automatically.

A few standout use cases:

• Cloud Apps: Instantly scan to Google Drive, OneDrive, Box, or Dropbox—no PC needed yourabt.com.

• ID Card Copy (Simple): Compresses both sides of an ID onto one sheet—perfect for HR workflows.

• Name and Scan: Auto‑name scans by criteria like date, client ID, or project name .

These aren’t just gimmicks—they save minutes per job and eliminate human error.

🔒 uniFLOW & Document Capture Suites

While manual infractions are unavoidable, secure platform apps like Canon uniFLOW and Document Capture Solutions bring centralized security and compliance to SMBs:

• uniFLOW: Enables secure pull-print workflows—you send a job and release it at any MFP using badge or PIN; all access and usage are logged.

• Document Capture (eCopy/AutoStore): Server-hosted, connector‑rich platforms that funnel scanned paper into OCR, secure archives, and business systems like SharePoint.

Combined with encryption, user authentication, and logs (e.g., in Canon DX devices), these tools support HIPAA, FERPA, and other compliance needs yourabt.com.

2. HP MFP Apps: Cloud‑Native Efficiency with Bullet‑Proof Security

HP focuses on seamless cloud workflows through HP Workpath, HP Command Center, and JetAdvantage Secure Print.

☁️ HP Workpath & OXP Platforms

Workpath is HP’s cloud‑native app ecosystem—run apps directly from the MFP interface, without local servers . Key advantages:

• Security‑tested apps: Apps undergo daily whitelisting and revocation checks. They run in secure containers using HP Sure Start and Connection Inspector to halt hijacking.

• No stored credentials: Users sign in once; Workpath uses OAuth tokens, avoiding local data storage.

• 300+ developers; 50+ apps: Includes Sage Intacct, Concur, Google Docs, Microsoft Teams, and invoicing tools.

OXPd (part of the HP Open Extensibility Platform) allows developers to deliver browser‑based workflow apps—everything from expense tab capture to pull‑printing and secure scanning .

🔐 HP JetAdvantage Secure Print & Pull‑Print

Secure Print is a pull‑print cloud service:

• Jobs held until release by PIN, badge, or QR at the MFP .

• Auto‑expiration, multi‑vendor support, and no extra on‑site servers.

• Integration with mobile: Release jobs via mobile apps scanning a QR—ideal for remote or hybrid workforces .

Admins get centralized management through the JetAdvantage On Demand portal and Insights, offering fleet analytics and secure app deployment.

3. Kyocera MFP Apps: Customizability Meets Cost‑Controlled Security

Kyocera’s HyPAS platform stands out for its flexibility, security, and affordability—especially suitable for SMBs aiming to avoid heavyweight IT investments.

🔧 HyPAS Platform Basics

HyPAS (Hybrid Platform for Advanced Solutions) acts like a smartphone app store for MFPs. Available on Java or Web‑based SDKs, it lets you deploy up to five customized workflows per device .

Benefits:

• Aligns device use with business priorities and budgeting; supports compliance with HIPAA, SOX, etc.

• Integrates with Active Directory, existing databases, document systems, and HyPAS‑enabled systems .

🛡️ Security & Access Control: AccessLock

AccessLock, a HyPAS app, restricts which functions (print, fax, scan, copy) are available to specific groups . You can:

• Assign role-based permissions via user badges/passwords.

• Limit costs and boost confidentiality—e.g., a guest copier can’t scan or print outside work hours.

This ensures sensitive documents aren’t mistakenly shared and related workflows aren’t phishing bait.

📤 Capture & Cloud Workflow

Kyocera’s HyPAS ecosystem includes robust capture and cloud connectivity apps:

• Mobile Print / MyPanel / AirPrint / Mopria: Enables secure printing and scanning from mobile devices using local Wi‑Fi or cloud account connections (Dropbox, Box, OneDrive) .

• Capture to SharePoint/OneDrive (KCIM, ShareBase): Send scans directly into familiar cloud repositories, including OCR options and metadata support .

• AccuSender (Fax, Biscom, ShareBase): Securely fax or send without size limits, ideal for legal or financial sectors.

• RightFax Embedded: Enables network faxing directly within existing RightFax systems—no external hardware required.

These versatile tools allow you to move documents securely into digital ecosystems while trimming costly infrastructure.

Comparing App Ecosystems: Feature Breakdown

4. Which Brand Should You Choose?

Choosing your MFP/MFP app ecosystem comes down to the nature of your workflows, budget, and security priorities.

✅ If you prefer…

• Direct, no-server workflows (e.g., scan→cloud, ID copy, ticket printing), with intuitive buttons—go Canon.

• Cloud-first environment, tight app vetting, and pull-printing via mobile—choose HP.

• Highly customizable workflows, low cost per use, and Active Directory integration—choose Kyocera.

5. How to Deploy: A Simple Guide

1. Assess needs: Do you need pull-print? Mobile/cloud scanning? ID copy workflows? User-level restrictions?

2. Match brand to need: See above matrix.

3. Pilot small: Start with one or two workflows on a test MFP.

4. Train staff: One-touch apps mean less support needed—train staff how to tap instead of manually scanning.

5. Scale thoughtfully: Expand across sites; integrate with fleet tools (uniFLOW analytics, JetAdvantage Insights, Kyocera Fleet Services) to monitor usage, costs, and security logs.

6. Optimizing for Colorado’s SMBs

In Colorado—whether you’re in Denver, Boulder, Colorado Springs, or Fort Collins—value, security, and sustainability matter. These apps help you:

• ✅ Enhance security for HIPAA‑regulated healthcare or FERPA‑regulated education.

• ✅ Cut costs, reduce waste, and reduce paper trails.

• ✅ Boost hybrid/mobile workforce productivity.

• ✅ Support green goals, via secure digital workflows.

Choosing the right MFP apps isn’t just about convenience—it’s about securing your data, speeding up your workflows, and getting more done with fewer resources. Whether Canon’s one-touch automation, HP’s cloud-first security, or Kyocera’s customizable workflows best fit your business, the right tools are out there to elevate your document strategy. Ready to bring secure, smart printing to your Colorado office? Let’s talk. Our local experts can match you with the best Canon, HP, or Kyocera solution for your exact needs—complete with hands-on support and seamless setup. Reach out today to get started.