The Top 5 Printing Trends for 2025 Every Colorado Business Should Know

In 2025, the world of office printing is evolving faster than ever. For Colorado businesses — whether you’re in tech-centric Boulder, fast-growing Colorado Springs, or the corporate hubs of Denver — staying current with emerging print technologies is no longer optional. It’s essential. Why? Because printing in today’s hybrid work environments is about more than ink and paper. It’s about security, mobility, cost-efficiency, and smart automation.

Let’s explore the top five printing trends shaping 2025, and how your business can benefit from embracing these innovations. Whether you’re managing a small business or overseeing a large enterprise, these trends can help you reduce costs, streamline operations, and improve your document workflows.

1. Cloud Printing: The Future Is Fully Wireless and Seamless

Cloud printing has been on the rise for several years, but in 2025, it’s not just a nice-to-have—it’s a must-have. Especially for Colorado companies with hybrid teams or multiple office locations, the ability to print securely from anywhere is invaluable.

Cloud printing enables employees to send print jobs from laptops, smartphones, or tablets, whether they’re in a downtown Denver co-working space, on-site in Fort Collins, or working from home in Durango. No more relying on a single server or VPN access. Instead, everything lives in the cloud—securely encrypted, easily accessible, and scalable as your company grows.

Benefits of Cloud Printing:

• Remote flexibility for hybrid and mobile teams

• Reduced IT overhead and fewer printer driver headaches

• Real-time access to usage reports and print data

• Integration with cloud storage platforms like Google Workspace, Microsoft 365, Dropbox, and OneDrive

Leading brands like HP, Canon, and Kyocera are enhancing their cloud-native platforms, offering deep integration with document management systems and customizable security settings.

💡 Pro Tip: Not sure if your current printer setup supports cloud printing? Many existing MFPs (multifunction printers) can be upgraded with firmware updates or connected via print management software. ABT can help assess your setup and recommend a cost-effective transition.

2. IoT Integration: Smarter Devices, Smarter Workflows

The Internet of Things (IoT) is making your printers more intelligent than ever. In 2025, printers aren’t just output devices—they’re connected endpoints in your office’s digital ecosystem.

From predictive maintenance alerts to usage tracking and automated toner reordering, IoT integration transforms printers into proactive tools. For Colorado’s small to mid-sized businesses trying to get more done with fewer resources, this kind of intelligence is a game-changer.

Imagine receiving a notification before your device runs out of toner or experiences a mechanical issue. Or getting real-time analytics on how many documents each department is printing and what that’s costing your bottom line.

Key IoT Features in 2025:

• Predictive servicing to minimize downtime

• Usage monitoring dashboards

• Energy efficiency tracking

• Fleet-wide updates and firmware patches via remote management

With IoT, you’re no longer guessing what’s happening with your printers—you’re in full control. And if you’re working with a Managed Print Services (MPS) provider like ABT, these insights can feed directly into your service plan, helping you reduce waste, optimize output, and stay ahead of issues.

3. AI Automation: Your Office Assistant Just Got Smarter

Artificial intelligence is taking a front-row seat in office technology this year—and printing is no exception. From automating document routing to analyzing usage patterns, AI is helping businesses eliminate repetitive tasks and uncover opportunities for cost savings.

This is especially relevant for Colorado businesses in law, healthcare, or financial services, where large volumes of sensitive documents are processed daily.

Real-World AI Printing Applications in 2025:

• Smart document routing – AI recognizes document types and sends them to the right folder, person, or workflow

• Automated form recognition – perfect for HR, finance, and healthcare

• Behavioral print tracking – AI can recommend print policies based on actual employee usage

• Anomaly detection – if there’s an unusual spike in print activity, the system flags it for review

AI-driven printing solutions are already being baked into devices from Xerox, Canon, and Epson, and they’re especially powerful when paired with cloud-based document management systems.

💬 Want a quick example? A Denver-based legal firm recently reduced their internal printing volume by 22% using AI to flag unnecessary printing and automatically route documents to digital archives instead. That’s real impact.

4. Sustainability and Eco-Conscious Printing

Colorado has always been a leader in environmental responsibility—and that extends to the workplace. In 2025, businesses across the state are doubling down on their sustainability goals, and greener printing solutions are a top priority.

From energy-efficient devices to closed-loop toner recycling programs, the industry is responding with eco-friendly options that don’t sacrifice performance.

Top Sustainability Trends in Printing:

• Low-energy printers with fast sleep-to-wake capabilities

• Toner cartridge recycling and remanufacturing

• Biodegradable or recyclable print media

• Usage-based analytics to help reduce waste

• Eco-modes and duplex (double-sided) defaults to reduce paper consumption

Sustainability isn’t just good for the environment—it’s also a savvy business move. Showing your customers and employees that you care about your environmental footprint enhances your brand reputation and can help with ESG compliance, especially if you’re bidding on government or enterprise contracts.

5. Enhanced Security for Print Infrastructure

As cyber threats grow more sophisticated, so too must your approach to document security. In 2025, print security is no longer just about protecting the network—it’s about securing every stage of the document lifecycle, from the moment it’s sent to the printer to when it’s discarded.

This is especially critical for Colorado industries handling sensitive data, such as healthcare providers, government agencies, and financial institutions.

What Print Security Looks Like in 2025:

• User authentication via PIN codes, badges, or mobile devices

• Secure pull-printing to prevent unauthorized access

• End-to-end encryption of print jobs

• Audit trails and activity logs for compliance

• Secure hard drive wiping and data overwrite features

If your current print environment doesn’t have security baked in, it’s time to reassess. Threats don’t just live in the cloud—they can walk right out of your office if someone prints a confidential file and leaves it on the tray.

ABT helps Colorado businesses create layered print security strategies that align with compliance frameworks like HIPAA, FERPA, and PCI-DSS.

How Can You Stay Ahead of the 2025 Printing Curve?

If you’re wondering how to bring these trends into your office without disrupting your daily operations, that’s where we come in. At ABT, we specialize in building smart, secure, and scalable print environments for Colorado businesses—whether you’re based in Pueblo, Grand Junction, or right in the heart of the Denver Tech Center.

We don’t just sell printers—we help you build a print strategy tailored to your business goals, growth plans, and compliance needs.

Services We Offer:

• Print environment assessments

• Cloud print enablement

• IoT and AI solution integrations

• Managed Print Services (MPS)

• Document security consulting

• Sustainability and green print planning

Ready to Future-Proof Your Print Environment?

2025 is shaping up to be a transformative year for office printing. Whether you’re a small business looking to cut costs or a large organization seeking enterprise-grade print control, these trends can help you make smarter decisions, faster.

💡 Want help getting started? ABT offers free print assessments for Colorado businesses, with no pressure and no jargon—just insights you can use.

Let’s build your print future together. Reach out to ABT today, and let’s talk strategy.