The 10 Best Printers for Insurance Companies on Colorado’s Front Range

As an insurance company operating in Colorado’s Front Range, from Denver to Boulder and Fort Collins, you know how crucial it is to have reliable, efficient printing solutions. Whether you’re processing policy documents, printing client contracts, or handling daily correspondence, the right printer can significantly enhance your productivity and reduce costs. In today’s post, we’ll dive into the Top 10 Printers that are perfect for insurance companies in the Colorado Front Range, exploring the benefits of black and white versus color printers and the importance of local support and managed print services.

1. HP LaserJet Enterprise MFP M636fh

For an insurance firm in the bustling Front Range, the HP LaserJet Enterprise MFP M636fh stands out as a top choice. This black and white multifunction printer (MFP) offers rapid print speeds of up to 75 pages per minute (ppm), ensuring that you can handle large volumes of paperwork swiftly. With robust security features like real-time threat detection, it’s also perfect for protecting sensitive client information, something critical in the insurance industry.

• Why It’s Great for Your Business: This printer’s speed and security features are ideal for fast-paced insurance offices in Colorado, where high efficiency and data protection are essential.

2. Canon imageRUNNER ADVANCE 4525i

The Canon imageRUNNER ADVANCE 4525i is another excellent black and white MFP, designed for medium to large offices. It integrates seamlessly with document management systems, which is perfect for streamlining operations in your insurance firm. Its print speed of up to 25 ppm may be slower than some, but its reliability and ease of integration into existing workflows make it invaluable.

• Why It’s Great for Your Business: If you’re looking for a printer that integrates well with your existing systems and enhances document management, this Canon model is a strong contender.

3. Xerox VersaLink B7030

In the insurance business, especially in high-demand areas like Denver and Boulder, the Xerox VersaLink B7030 provides a great balance of speed, reliability, and ease of use. It’s a black and white MFP that offers print speeds up to 30 ppm, and its customizable touchscreen interface makes it simple to operate, even for complex tasks.

• Why It’s Great for Your Business: The user-friendly interface and consistent output make this printer a smart choice for insurance offices looking to streamline their daily operations.

4. Brother HL-L6400DW

If your insurance agency is budget-conscious but still requires a reliable printer, the Brother HL-L6400DW is a fantastic option. This black and white printer delivers fast print speeds of up to 52 ppm and offers advanced security features like secure print and network user authentication, ensuring your documents are protected.

• Why It’s Great for Your Business: For a cost-effective yet powerful printing solution, this Brother model is perfect for high-volume environments common in insurance companies along the Front Range.

5. Kyocera ECOSYS MA4000cifx

While black and white printing suffices for most of your needs, you might occasionally require color printing—for instance, for marketing materials or client presentations. The Kyocera ECOSYS MA4000cifx provides a balance of both, with print speeds of up to 35 ppm and low total cost of ownership, making it an economical choice even when you need to print in color.

• Why It’s Great for Your Business: This printer offers the flexibility of color printing without compromising the cost efficiency that’s crucial for insurance firms.

6. Ricoh SP 8400DN

In the heart of Colorado’s Front Range, where insurance operations can be intensive, the Ricoh SP 8400DN delivers with high-performance black and white printing. It offers up to 60 ppm and comes with advanced finishing options like stapling and booklet creation, making it a versatile choice for producing professional documents quickly.

• Why It’s Great for Your Business: Its ability to handle large volumes efficiently with professional finishing options is perfect for fast-paced insurance environments.

7. Epson WorkForce Pro WF-C5790

If your business occasionally requires color printing but primarily operates with black and white documents, the Epson WorkForce Pro WF-C5790 is a versatile choice. This color printer offers fast, high-quality prints while maintaining low operating costs, making it suitable for small to medium-sized insurance offices in the Front Range.

• Why It’s Great for Your Business: This device is ideal for insurance companies that need the flexibility of color printing without sacrificing the efficiency and cost-effectiveness of black and white printing.

8. HP LaserJet Enterprise MFP M528f

Another strong contender from HP, the LaserJet Enterprise MFP M528f is a black and white multifunction printer that’s perfect for medium to large-sized insurance offices in the Front Range. It offers a print speed of up to 45 ppm and comes with advanced security features, including HP Sure Start, which ensures your printer’s firmware is protected from potential threats.

• Why It’s Great for Your Business: The M528f’s balance of speed, security, and workflow automation makes it a top choice for insurance companies that need reliable, secure document processing.

9. Lexmark MS823dn

For insurance companies in high-demand areas like Denver and Colorado Springs, the Lexmark MS823dn offers robust black and white printing capabilities. It provides print speeds of up to 65 ppm and advanced finishing options such as stapling and hole punching, making it ideal for large insurance firms with heavy printing needs.

• Why It’s Great for Your Business: Its speed and finishing capabilities are perfect for producing large volumes of professional documents quickly and efficiently.

10. Konica Minolta bizhub 3602P

The Konica Minolta bizhub 3602P is a compact yet powerful black and white printer, designed for smaller offices that still require reliable, high-quality output. With print speeds of up to 38 ppm, it’s a great option for smaller insurance agencies in towns like Fort Collins or Longmont.

• Why It’s Great for Your Business: Its compact size and versatility make it ideal for small to medium-sized insurance offices that need efficient, reliable printing.

Printer Model	Print Speed (ppm)	Functions	Key Apps/Features	MSRP
HP LaserJet Enterprise MFP M636fh	Up to 75	Print, Copy, Scan, Fax	HP Smart, HP Universal Print Driver, Advanced Security Features	$3,999 – $4,499
Canon imageRUNNER ADVANCE 4525i	Up to 25	Print, Copy, Scan, Fax	Canon PRINT Business, uniFLOW Online, Cloud Integration	$4,000 – $5,500
Xerox VersaLink B7030	Up to 30	Print, Copy, Scan, Fax	Xerox ConnectKey, Mobile Print, Cloud Services Integration	$2,700 – $3,500
Brother HL-L6400DW	Up to 52	Print	Brother iPrint&Scan, Secure Print, Cloud Services	$399 – $599
Kyocera ECOSYS M6635cidn	Up to 35	Print, Copy, Scan, Fax	Kyocera Mobile Print, Cloud Services, Low Total Cost of Ownership	$2,500 – $3,000
Ricoh SP 8400DN	Up to 60	Print	Ricoh Smart Device Print, Enhanced Security, Finishing Options	$3,500 – $4,500
Epson WorkForce Pro WF-C5790	Up to 24 (color)	Print, Copy, Scan, Fax	Epson Connect, PrecisionCore Technology, Low Operating Costs	$299 – $399
HP LaserJet Enterprise MFP M528f	Up to 45	Print, Copy, Scan, Fax	HP Sure Start, HP Web Jetadmin, Workflow Automation	$1,299 – $1,799
Lexmark MS823dn	Up to 65	Print	Lexmark Mobile Print, High-Volume Printing, Finishing Options	$1,200 – $1,800
Konica Minolta bizhub 3602P	Up to 38	Print	Konica Minolta Mobile Print, Compact Design, Media Versatility	$800 – $1,200

Black and White vs. Color Printers: What’s Best for Your Insurance Firm?

For most insurance companies across Colorado’s Front Range, black and white printers are the most practical and cost-effective choice. The majority of documents you handle—such as policies, contracts, and client correspondence—don’t require color. Black and white printers typically offer faster print speeds, higher duty cycles, and lower cost per page, which is ideal for the high-volume printing needs of the insurance industry.

However, if you occasionally need to produce color documents, like marketing materials or reports that benefit from color coding, investing in a versatile color printer can be beneficial. Devices like the Kyocera ECOSYS M6635cidn offer color printing without significantly increasing your costs.

Local Support and Managed Print Services: Essential for Your Business

Choosing the right printer is just the beginning. Ensuring that your printers are always operational requires strong local support and a robust managed print services (MPS) plan.

Local Support

In the Front Range, having quick access to local support is essential. Whether you’re in Denver, Boulder, or Colorado Springs, being able to get timely service and maintenance can minimize downtime and keep your operations running smoothly. When choosing a printer, consider the availability of local service providers who can offer fast, reliable support.

Managed Print Services (MPS)

Managed print services can significantly streamline your printer management, reducing costs and improving efficiency. MPS providers take care of everything from supply management to routine maintenance, allowing your team to focus on core business activities. For insurance firms in the Front Range, where every minute counts, having an MPS partner ensures that your printing infrastructure is optimized and that potential issues are proactively managed.

Get A Risk Free Print Assessment Today!

Selecting the right printer for your insurance company involves balancing efficiency, cost, and reliability. Black and white printers are typically the best option for high-volume printing needs, while color printers can add value for specific tasks. Additionally, ensuring strong local support and considering managed print services can help keep your operations running smoothly and efficiently across Colorado’s Front Range.