Secure Healthcare Printing in Northern Colorado: The Device + Workflow Playbook (and ABT’s New Westminster Location Opens This Week)
New location opening this week: 12000 N Pecos, Suite 330, Westminster, CO 80234
Serving Fort Collins, Loveland, Windsor, Greeley, Longmont, and the entire I-25 Northern Colorado corridor with faster response, onsite support, device demos, and rollout coordination.
If you’re tired of printer chaos turning into patient-impacting delays, you’re in the right place. This is a practical, healthcare-specific guide to building a print environment that’s faster, safer, and easier to manage—without turning your team into copier babysitters.
Want a healthcare print workflow assessment? Call (720) 389-2460.
The ABT Breakdown (read this first)
In healthcare, printing isn’t an office convenience—it’s part of your operational and compliance surface area. The moment your team prints face sheets, consent forms, discharge packets, referrals, prior auth documentation, or ROI bundles, you’re dealing with:
- PHI exposure risk (documents left on trays, misrouted prints, shared devices)
- Throughput bottlenecks (front desk lines, nurse station congestion, HIM backlogs)
- Workflow inconsistency (scan-to-email randomness, poor naming, manual sorting)
- Hidden costs (reprints, wasted staff time, device sprawl, downtime)
This post walks you through:
- what “good” looks like in healthcare print + scan,
- which device specs matter (and which are marketing filler),
- recommended device options from major brands with healthcare-focused benefits,
- a quick cybersecurity aside (because copiers are endpoints), and
- how ABT supports Northern Colorado—including a new Westminster hub opening this week.
Get Started Now: If you want the short path, call (720) 389-2460 and ask for ABT’s healthcare print and scan standardization plan.
Why healthcare printing breaks differently (and why you feel it in admin time)
You already know the drill: in most industries, printer problems are annoying. In healthcare, printer problems are disruptive—and sometimes risky.
Here’s what tends to happen in clinics and multi-site healthcare networks in Northern Colorado:
- Front desk intake becomes a choke point. The scanner stalls, pages misfeed, staff re-scan, and the waiting room backs up.
- Nurse station printing becomes a “crowd zone.” People hover, pages mix, and the wrong packet ends up in the wrong hands.
- Prior auth and referrals become a document mess. Staff print to fax, scan back, reprint, and manually name files.
- HIM/ROI becomes a backlog machine. If you’re processing record requests or scanning external records into your EHR ecosystem, speed and reliability matter more than raw print specs.
- Downtime becomes clinical impact. When printing is tied to patient flow, broken equipment isn’t just inconvenience—it’s lost time and frustrated staff.
Your goal isn’t to “buy a better copier.” Your goal is to design a system that keeps PHI controlled, minimizes manual touches, and stays up under pressure.
Get Compliant Today: ABT helps healthcare admins in Northern Colorado build that system. Call (720) 389-2460 or visit the new Westminster location opening this week at 12000 N Pecos, Suite 330, Westminster, CO 80234.
The healthcare admin checklist: what “good” looks like
A strong healthcare print environment isn’t defined by one device. It’s defined by standardization, control, and repeatable workflows.
1) Secure release (a.k.a. pull printing)
Instead of printing directly to the tray, users release jobs at the device using badge/PIN. This is one of the simplest, highest-impact ways to reduce PHI risk from abandoned documents.
2) Role-based access and logging
Staff should only have the functions they need (print, scan to specific destinations, copy, fax where applicable). Admins should have clear logging and accountability.
3) Standard scan buttons that match your workflows
Healthcare scanning needs to be predictable:
- “Scan to Intake Queue”
- “Scan to Billing / Prior Auth”
- “Scan to Referrals”
- “Scan to HIM / ROI”
- “Scan to Admin Share”
When your staff sees the same buttons at every location, training time drops and errors drop with it.
4) Fleet consistency across sites
The biggest silent killer in multi-site healthcare is device sprawl: too many models, drivers, firmware versions, and supply types. Standardizing reduces tickets, speeds onboarding, and makes IT governance possible.
5) Lifecycle discipline
Devices should be configured consistently, monitored, updated, and decommissioned safely. And yes—copiers can contain stored information depending on the model and configuration, which makes proper end-of-life handling part of your risk management plan.
Want ABT to map this checklist to your Fort Collins, Loveland, Windsor, Greeley, or Longmont sites?
Call (720) 389-2460.
Device specs that actually matter in clinics (skip the brochure fluff)
When you’re evaluating devices for healthcare, you’re not buying “print speed.” You’re buying operational consistency, uptime, and workflow capacity.
Here’s what to focus on:
Scan throughput (ipm) and feeder reliability
If your front desk scans IDs and insurance cards all day, the document feeder and scan engine are the real MVP. Look for:
- Single-pass duplex scanning (scans both sides in one pass)
- Strong ipm (images per minute)
- Reliable feeder behavior (misfeeds are productivity killers)
First page out + real-world ppm
“Up to 70 ppm” doesn’t help if the first page is slow and staff wait. Fast first-page behavior reduces hovering, bottlenecks, and repeated job submissions.
Paper capacity and tray strategy
Healthcare prints packets, not postcards. Look for:
- Multi-tray setups for letter/legal/letterhead
- High capacity so staff aren’t constantly reloading
- Finishing options (staple, hole punch) for packet workflows
Security controls you can standardize
You want the ability to enforce:
- authentication at the device
- encrypted protocols and credential hygiene
- job retention rules and secure erase options
- centralized management and policy alignment
Serviceability and support response
In Northern Colorado, what matters is how quickly you get back to normal when something fails. Your partner’s logistics and field support capabilities become part of your uptime strategy.
ABT can audit your current fleet and build a spec-based plan that fits your real workflows.
Call (720) 389-2460.
Healthcare-ready device lineup: specs + what each device does for you
Below are examples of devices and categories that tend to align well with healthcare. The key is matching the right device to the right department and standardizing across sites.
1) Canon imageRUNNER ADVANCE DX C5840i — Balanced, clinic-friendly, scan-fast color MFP
Specs you’ll care about:
- Around 40 ppm class output
- High-speed duplex scanning (excellent for intake and admin workflows)
- High paper capacity options (less tray babysitting)
- Strong ecosystem for workflow buttons and authentication
Why this works for healthcare:
- Front desk and admin-friendly: Fast scan performance helps intake stay smooth.
- Great for mixed needs: Color patient education materials plus daily clinical docs.
- Easy to standardize: A good “default” MFP for many outpatient settings.
Best fit: multi-provider outpatient clinics, specialty practices, admin pods.
Get Upgraded Today: Want this staged and standardized across multiple Northern Colorado sites?
Call (720) 389-2460.
2) Kyocera TASKalfa 7054ci — High-volume color workhorse for packet-heavy environments
Specs you’ll care about:
- 70 ppm class output
- High-speed duplex scanning (great for HIM/ROI or centralized intake)
- Fast first-page behavior for busy teams
- Built for heavy duty usage patterns
Why this works for healthcare:
- Throughput under pressure: Ideal where print volume is intense.
- HIM/ROI support: Scanning speed and reliability reduce backlog.
- Centralized admin power: Billing and prior auth teams benefit immediately.
Best fit: centralized admin, billing, HIM/ROI, multi-site hub offices.
Get Workflow Optimized Today: If your admin teams in Greeley or Fort Collins are drowning in packets, call (720) 389-2460.
3) HP LaserJet Enterprise Flow MFP M635 series — Fast mono with enterprise control DNA
Specs you’ll care about:
- 50+ ppm class monochrome output
- Enterprise management orientation (useful for IT governance)
- Strong fit for departments printing mostly B/W clinical documents
Why this works for healthcare:
- Mono speed for clinical docs: Many healthcare forms remain black-and-white.
- Good for standardization: Helpful when IT wants consistent policy and deployment patterns.
Best fit: nurse stations, back office, departments that are primarily B/W.
If you want to eliminate “random printer islands” across sites, call (720) 389-2460.
4) Epson WorkForce Enterprise WF-C21000 — Ultra-fast color, heat-free inkjet architecture, efficiency-minded
Specs you’ll care about:
- 100 ppm class output
- High-volume design for busy environments
- Often considered when organizations want speed plus efficiency characteristics
- Strong fit for standardizing high-volume color output
Why this works for healthcare:
- Busy clinic resilience: When you want fewer devices doing more work.
- Color output at scale: Patient education, signage, clinic communications.
- Operational efficiency: Especially attractive for long operating hours and constant throughput.
Best fit: larger outpatient networks, centralized print needs, education-heavy clinics.
Want to compare performance and total operating cost against your current fleet? Call (720) 389-2460.
5) Fujifilm Apeos C7070 — High-speed engine for scan and output heavy environments
Specs you’ll care about:
- 70 ppm class output
- High-speed duplex scanning options (excellent for intake-heavy operations)
- Strong print quality when you need it, plus workflow-friendly capabilities
Why this works for healthcare:
- Scan-first workflows: External records ingestion, referral packages, insurance documentation.
- High-throughput reliability: Designed for environments where document flow never stops.
Best fit: HIM/ROI, intake-heavy specialties, multi-site systems standardizing high performance.
Want to see what a “scan-fast” platform does to your backlog?
Call (720) 389-2460 or stop by 12000 N Pecos, Suite 330, Westminster, CO 80234
(opening Mid Jan 2026).
Secure Release + Scan Profiles
If you take nothing else from this post, take this:
Secure release reduces PHI risk without slowing staff
Your staff prints like normal—then releases jobs at the device. That means:
- fewer abandoned documents
- fewer “wrong packet in the wrong hands” moments
- less output tray chaos at nurse stations and admin areas
Scan profiles remove human error and speed up processing
Scan-to-email is the enemy of consistency. Replace it with workflow buttons:
- scan to a secure intake folder
- route to billing/prior auth
- route to HIM/ROI
- route to referrals
- route to admin shares
This makes training easier and outcomes more predictable.
ABT can deploy secure release and scan buttons across multiple Northern Colorado sites
so staff see the same experience everywhere. Call (720) 389-2460.
Cybersecurity aside: your copiers are endpoints (and they deserve endpoint discipline)
You don’t need to turn this into an infosec thesis. You just need to treat devices like what they are:
network-connected systems that process sensitive data.
Here’s what matters in healthcare:
1) Network segmentation and controlled access
Put devices where they belong in the network design. Control which systems can talk to them. Avoid “everything can print to everything.”
2) Credential and protocol hygiene
Use secure protocols, disable legacy pathways where possible, and avoid shared passwords. If your device supports authentication, enforce it.
3) Consistent configuration baselines
Healthcare risk often comes from inconsistency: one site hardened, another site wide open, and a third site with vendor defaults.
4) Lifecycle + decommissioning discipline
When devices are replaced, you need a defined process for configuration removal, credential resets, and safe handling of any stored data components.
Where ABT MITS fits
If your IT team is overloaded,
ABT Managed IT Services (ABT MITS)
can help you operationalize the print + IT overlap:
- baseline hardening aligned with your environment
- monitoring and ticketing integration
- patch/firmware coordination
- alignment with your broader cybersecurity practices
This isn’t about panic. It’s about reducing unknowns and making printers part of a governed environment rather than a neglected corner of the network.
Want ABT to evaluate your device security posture as part of a print assessment? Call (720) 389-2460.
Northern Colorado rollout strategy: how you modernize without disrupting clinics
If you’re trying to refresh devices across Fort Collins, Loveland, Windsor, Greeley, Longmont, and the surrounding communities, here’s a rollout approach that respects healthcare realities:
Step 1: Pick 3–4 standard device roles
Example:
- Front desk intake MFP
- Nurse station B/W device
- Admin/HIM high-volume color MFP
- Specialty location device (if needed)
Step 2: Standardize scan buttons and secure release across every site
Same buttons, same naming logic, same security posture—everywhere.
Step 3: Build a supply and service plan that prevents downtime
Supplies should be predictable and standardized. Service response should be part of the contract reality, not a hope.
Step 4: Train once, repeat everywhere
The more consistent your devices and interfaces, the less time you spend retraining every time someone floats to a new clinic.
Step 5: Measure outcomes that matter to admins
Track:
- reprint rate reduction
- scan throughput improvements
- help desk ticket volume reduction
- downtime minutes reduced
- staff time saved (this becomes your ROI story)
ABT’s new Westminster location opening this week supports faster staging, demos, and logistics for Northern Colorado rollouts.
Visit 12000 N Pecos, Suite 330, Westminster, CO 80234 or call (720) 389-2460.
Why ABT for Northern Colorado healthcare
You don’t need a vendor who drops a device and disappears. You need a partner who understands that in healthcare:
- “It printed” isn’t the goal—workflow is the goal
- security isn’t optional—it’s operational
- uptime isn’t a nice-to-have—it’s patient flow
- standardization isn’t boring—it’s how you scale
ABT helps you align device selection, configuration, service, supplies, and IT governance so your teams can focus on patients instead of printers.
Call (720) 389-2460 to schedule a healthcare device and workflow review.
Get A Secure Print Environment
Assessment Today
If you manage operations for a healthcare clinic or multi-site healthcare organization in Northern Colorado, ABT helps you standardize secure printing and scanning so you reduce admin workload, minimize PHI exposure, and keep patient flow moving. You can consolidate device sprawl, implement secure release (badge/PIN printing), deploy consistent scan-to-workflow buttons, and select the right MFPs for each department type—front desk, nurse station, admin, billing, and HIM/ROI. ABT also supports the cybersecurity side of healthcare printing through ABT Managed IT Services (ABT MITS), helping you govern network-connected copiers as endpoints with consistent baselines and lifecycle discipline.
ABT’s new Westminster location opening this week makes support and staging even faster for the I-25 corridor:
12000 N Pecos, Suite 330, Westminster, CO 80234. To schedule a healthcare print workflow assessment, device demo, or multi-site rollout plan, call (720) 389-2460.
Call ABT at (720) 389-2460 today.