Printer & Copier Lease and Rental Costs in Colorado (2025)

The Skinny
In this blog, you’ll explore the current costs of leasing and renting printers and copiers, understand what factors impact those costs, and why security upgrades before 2026 are critical. Whether you’re in a small business, corporate office, or enterprise environment, this guide breaks down what you should expect to pay, how to structure your lease, and what hidden fees to watch out for. You’ll also learn how to compare lease offers and why your next copier lease needs to prioritize cybersecurity features.

Printer & Copier Leasing and Rentals Near You (Colorado Service Area)

When you search “printer rental near me” or “copier leasing companies near me,” you’re usually not looking for a theory lesson — you’re trying to answer three questions fast:

1. Can someone deliver and set up the device where you are?

2. What’s included in the monthly payment?

3. What will it actually cost for your business and your print volume?

If you’re in Colorado, you can treat this guide as your reality check for 2025 pricing — and a checklist for comparing local lease and rental options without getting surprised by fees later.

Colorado service coverage (where “near me” actually means something)

ABT supports businesses across Colorado, including many Front Range and Southern Colorado locations. If your team operates in or around:

• Denver metro (Denver, Aurora, Lakewood, Centennial, Englewood, Littleton, Parker)

• Boulder County (Boulder, Longmont, Louisville, Lafayette)

• Northern Colorado (Fort Collins, Loveland, Greeley)

• Colorado Springs + Southern Colorado (Colorado Springs, Fountain, Pueblo)

…you can typically get a lease or rental configured based on your timeline, space, and monthly print needs.

Tip: If you’re comparing providers, “near me” should include more than distance. It should mean local delivery/setup, responsive service, and a clear plan for supplies and maintenance.

Quick decision — lease vs rental (so you don’t overpay)

If you’re trying to decide between a lease and a rental, use this simple rule:

• Choose a rental if you need equipment for a short project, a temporary office, a construction trailer, a trial/hearing, a seasonal surge, or you’re waiting on a long-term IT/office move.

• Choose a lease if you want a predictable monthly payment for ongoing operations — and you’d rather have a long-term device strategy than a short-term patch.

If you’re not sure, start by estimating how long you’ll need the device:

• 1–3 months → rental is often the cleaner fit

• 12+ months → a lease typically starts to make more sense financially

• 36–60 months → this is where most copier/printer leases land (and where pricing usually becomes more favorable)

1. Understanding Leasing vs. Renting vs. Purchasing

Before we dig into cost, let’s define what you’re actually paying for. Renting, leasing, and purchasing all serve different needs:

• Renting: Short-term use, usually for a project, event, or temporary site. Contracts are daily, weekly, or monthly, and prices reflect the flexibility.

• Leasing: Long-term agreement (typically 36 to 60 months) with fixed monthly payments. Includes service, maintenance, and often toner or parts.

• Purchasing: Buying the device outright, sometimes financed. You own it, manage it, and handle all service and supplies yourself.

For most Colorado businesses, leasing offers the best combination of predictability, cash flow control, and flexibility.

2. What It Costs to Lease or Rent a Copier or Printer in 2025

Here’s a general breakdown of current leasing and rental costs based on device class and usage:

Short-term rentals will always carry a higher monthly price because they include delivery, setup, removal, and no long-term commitment. Leases, on the other hand, are cheaper monthly but come with contractual obligations.

3. What Drives the Cost of Leasing?

Several factors directly impact what you’ll pay each month:

Device Type & Features

• Faster print speeds (PPM)
• Color vs. black-and-white
• Advanced scanning and finishing options (stapling, folding)
• Extra trays or high-capacity feeders

Print Volume

• Leases often include a monthly base page allowance
• Overages are charged per page (typically higher for color)

Service & Supplies

• Most leases include toner, maintenance, and parts
• Make sure your quote includes everything to avoid surprise costs

Lease Term

• Shorter terms (36 months) cost more monthly but allow faster refreshes
• Longer terms (60 months) are cheaper but increase the risk of outdated tech

Installation, Delivery, and Removal

• Some vendors bundle these in; others charge separately
• Clarify if you’re responsible for device removal at the end of the lease

4. Hidden Costs to Watch Out For

When comparing lease quotes, keep an eye on:

• Overage Charges: Cost per page over your monthly allowance

• Service Limitations: Caps on technician visits or slow response times

• Excluded Supplies: Some leases exclude drums or high-capacity toner

• Termination Fees: Breaking your lease early may come with a penalty

• Device Removal: You may have to pay for de-installation

• Security Features: Some vendors charge extra for firmware updates or secure print options

5. The Growing Importance of Security in Printer Leases

By 2026, security compliance will be a standard part of IT infrastructure — and that includes your printers and copiers.

Why It Matters

• Printers store sensitive data (user credentials, scanned documents)
• They are connected to your network and can be hacked if unpatched
• Regulators now expect print devices to be as secure as servers

Must-Have Security Features

• Encrypted hard drives
• Secure boot and firmware integrity checking
• Regular firmware patching and remote update capability
• User authentication (badges, PINs, LDAP)
• Secure print release
• End-of-life data wiping

When you lease, ask specifically for security-hardened devices. Even if they cost slightly more, they’re worth it.

6. Sample Scenarios (each situation is different)

Small Office (5 Users, B&W Printing)

• $75/month lease for a basic MFP
• Includes 2,000 pages/month
• Secure print and maintenance included

Mid-Size Business (20 Users, Color Printing)

• $250/month lease for a color MFP
• Includes 10,000 pages/month
• Finishing features and security firmware included

Marketing Team (High Volume Color)

• $600/month lease for production color printer
• Includes 25,000 pages/month
• Full finishing, booklet maker, security, scanning

7. How to Negotiate a Copier Lease

To get the best deal:

• Negotiate overage rates and include a page buffer
• Request mid-term upgrade options
• Make security a must-have, not an optional add-on
• Include removal and decommissioning in the contract
• Clarify end-of-term options: renew, return, or buyout

8. Lease vs. Purchase: What’s Right for You?

Lease Advantages:

• Low upfront cost
• Regular refreshes
• Maintenance included
• Security updates managed by vendor

Purchase Advantages:

• Long-term cost savings (maybe)
• No monthly payment after payoff

But Consider:

If your device needs to be secure, patched, and monitored, a lease often simplifies management — especially if you’re not in IT.

9. Planning Ahead for Security and Compliance (Pre-2026)

Printers and copiers are now considered endpoints — just like laptops or servers. That means:

• Choose equipment that supports encrypted storage and firmware updates
• Work with vendors who monitor device health remotely
• Avoid five-year leases unless the device supports mid-term upgrades
• Make sure devices can integrate with security monitoring tools

As we approach 2026, cyber threats and compliance expectations will only grow. Secure leasing is the easiest way to stay compliant and operational.

Get a Print Environment Assessment Today!

Ready to see what a secure, customized copier or printer lease will cost your Colorado business?

Get a tailored quote that includes:

• Full-service and supply coverage
• Built-in cybersecurity features
• Transparent pricing with no surprises
• Upgrade flexibility for 2026 and beyond

Need a quick lease/rental recommendation?
If you tell us your city, your monthly print volume, and whether you need short-term rental or a long-term lease, we can point you toward the most cost-effective setup — including what features are worth paying for (and what you can skip).