7 Trends Your Business Needs to Consider in Managed Print Services
Denver’s small to mid-size business sector is witnessing a transformative shift, particularly in the realm of managed print services (MPS). As we delve into this changing landscape, it’s essential for local enterprises to stay abreast of the latest trends.
This ensures not only the optimization of their print environments but also aligns with broader business strategies for growth and sustainability. Let’s explore the current and emerging trends in MPS and how they cater to the unique needs of Denver’s vibrant business community.
1. Sustainability
How can Small & Mid-Sized Business Print, and embrace Sustainability and Eco-friendly Practices?
Sustainability is no longer a buzzword. It is now a business imperative, especially in Denver, where environmental consciousness runs deep. The latest MPS trends reflect this shift, with a strong emphasis on eco-friendly practices.
Businesses are now opting for services that include the use of recycled materials, energy-efficient printers, and programs aimed at reducing paper waste. This not only helps in minimizing the carbon footprint but also in aligning with the values of a clientele that increasingly prioritizes sustainability.
What is the PrintReleaf Sustainability Program?
In today’s eco-conscious world, businesses are increasingly seeking ways to reduce their environmental footprint while maintaining operational efficiency. Enter PrintReleaf, a pioneering program designed to counteract the paper consumption of businesses through global reforestation efforts.
This innovative initiative offers a seamless integration of environmental responsibility with daily business operations, especially crucial for small to midsize businesses aiming to make a significant impact. Let’s delve into how PrintReleaf works and why it’s a game-changer for businesses striving for sustainability without compromising their operational needs.
PrintReleaf | A Synergy of Technology and Ecology
PrintReleaf leverages cutting-edge software that tracks a company’s paper usage through its printers and copiers. Once the paper consumption data is collected, PrintReleaf calculates the number of trees consumed by the business’s operations. Here’s the groundbreaking part: PrintReleaf then ensures an equivalent number of trees are replanted in global reforestation projects, effectively neutralizing the paper footprint of the participating businesses.
For small to midsize businesses, this program offers a tangible and impactful way to engage in environmental stewardship, counterbalancing their paper consumption with real-world ecological benefits.
Why Should Your Business Participate in PrintReleaf?
SMBs play a crucial role in the global ecosystem. Collectively, their operational decisions have a significant impact on the environment. PrintReleaf provides an accessible platform for these businesses to contribute positively to the planet, without necessitating drastic operational changes or investments.
Participating in PrintReleaf not only contributes to a healthier planet but also aligns with the growing consumer demand for responsible business practices. It positions businesses as leaders in sustainability, enhancing their appeal to a broad audience of eco-conscious consumers and partners.
2. Advanced Security Measures for Enhanced Protection
In today’s digital age, security is a top concern for businesses, with the print environment being no exception. The rise of cyber threats has led to the integration of advanced security features within MPS offerings. These include user authentication, secure printing, and end-to-end encryption of the print network. For Denver’s businesses, this means an added layer of protection against data breaches, ensuring confidentiality and compliance with regulatory standards.
Kyocera printers are equipped with robust encryption technologies to secure data both at rest and in transit. This includes the encryption of documents stored on the printer’s hard drive and data being sent to and from the device. By utilizing strong encryption standards, Kyocera helps protect sensitive information from unauthorized access, ensuring that business documents remain confidential and secure.
Kyocera printers are designed with network security in mind, offering features like IPsec (Internet Protocol Security) and SSL (Secure Sockets Layer) to secure data transmission over the network. These features help protect against potential cyber threats and ensure that data transmitted to and from the printer is encrypted and safe from interception.
An integrated firewall provides an additional layer of protection against unauthorized access to the printer’s network. By monitoring and controlling incoming and outgoing network traffic based on predetermined security rules, Kyocera printers can prevent unauthorized attempts to access or exploit the device.
Compliance with regulatory requirements is a critical aspect of business operations. Kyocera’s security features are designed to help businesses comply with various data protection regulations, such as GDPR, HIPAA, and others. By ensuring the confidentiality, integrity, and availability of sensitive information, businesses can avoid potential legal and financial penalties associated with non-compliance.
3. Customization and Flexibility Tailoring to Unique Business Needs
The one-size-fits-all approach is fading, making way for customized MPS solutions. Providers now offer flexible plans that can be tailored to the specific needs of each business. This includes scalable services that adjust to changing business sizes and needs, allowing Denver’s small to mid-size businesses to remain agile and efficient. Customization also extends to billing, with options for pay-per-use models, offering financial flexibility and cost control.
4. Integration with Cloud Technologies
Cloud integration represents a significant trend in MPS, offering businesses the benefits of improved accessibility, scalability, and security. Cloud-based print services enable remote printing, easy management of print services, and integration with other cloud services, such as document management systems. For Denver’s businesses, this means enhanced efficiency and the ability to adapt to the increasingly remote and mobile workforce.
5. Data Analytics for Strategic Decision Making
The power of data analytics is being harnessed within MPS to provide businesses with insights into their print operations. This includes tracking print usage, identifying patterns, and uncovering inefficiencies. For Denver’s small to mid-size businesses, these insights are invaluable for making strategic decisions that optimize print services, reduce costs, and improve environmental sustainability.
6. Enhanced Focus on Customer Service and Support
As MPS providers strive to differentiate themselves in a competitive market, there is an increased focus on customer service and support. This trend sees providers offering comprehensive support plans, regular maintenance, and proactive monitoring of print environments. For businesses in Denver, this means peace of mind knowing that their print operations are in good hands, allowing them to focus on their core activities.
7. The Rise of Multifunctional Devices
The demand for multifunctional devices (MFDs) is on the rise, driven by their ability to consolidate multiple functions into a single device (printing, scanning, copying, and faxing). This not only saves space but also reduces the total cost of ownership. For Denver’s dynamic business landscape, MFDs offer a versatile and cost-effective solution for managing print and document needs.
How Can a SMBs Capitalize on These Trends?
It is important for small to midsized businesses to work with a local print company that offers world-class service. Reputable dealers can guide a business with these trends. For small to mid-size businesses in the Denver metro area, staying informed about the latest trends in managed print services is crucial.
From sustainability and security to customization and cloud integration, these trends reflect a holistic approach to MPS that goes beyond mere cost savings. By aligning with an MPS provider that understands these trends and their implications, Denver’s businesses can ensure a print environment that is efficient, secure, and aligned with their strategic goals.
As we move forward, the evolution of managed print services will continue to shape the way businesses operate. Embracing these trends will not only enhance operational efficiency but also contribute to a sustainable and secure business environment.
