How Colorado Schools Save Money with Managed Print Solutions | ABT
Posted on 22 April, 2025 / Under Education Solutions, Managed IT Services, Managed Print Services, Managed Services Provider, MPS

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How Colorado Schools Can Save Money with Managed Print Solutions

As a decision-maker in a Colorado school, you’re always looking for ways to stretch your budget without compromising quality or access. Whether you’re running a bustling K-12 district or overseeing print-heavy departments at a community college, one thing is almost always true: printing costs are higher than they need to be.

That’s where Managed Print Solutions (MPS) come in. By taking control of your school’s printing infrastructure, you can reduce waste, increase efficiency, and save thousands annually. And with ABT as your trusted local partner, you’ll get tailored solutions that meet the unique needs of Colorado educational institutions.

In this post, we’ll walk you through exactly how Managed Print Solutions can help schools like yours cut costs, reduce administrative headaches, and create a more sustainable print environment. Whether you’re in Denver, Boulder, Pueblo, or anywhere in between, this guide is for you.

📚 What Are Managed Print Solutions?

Managed Print Solutions involve outsourcing the management of your school’s printing environment to a professional provider like ABT. Instead of handling everything in-house—printer maintenance, toner ordering, troubleshooting, device management—you delegate those tasks to a partner who monitors, maintains, and optimizes your entire print fleet.

Here’s what that includes:

  • Printer fleet assessment

  • Ongoing monitoring of print usage

  • Automated supply replenishment

  • On-site repairs and routine maintenance

  • Consolidation of devices

  • User access controls

  • Monthly or quarterly usage reporting

This service is designed to take the burden off your staff while significantly improving print performance and reducing operational costs.

💸 How MPS Saves Your School Money

Let’s dive into the key ways Managed Print Solutions reduce costs for educational institutions:

1. Reduce Print Waste

How often are documents left sitting on the printer tray? Or how many pages are printed in error each week? MPS introduces rules-based printing and user authentication, so only necessary documents are printed, and users must verify print jobs before release. This can reduce printing by up to 30%, based on industry averages.

2. Consolidate Devices

Most schools have too many printers and copiers scattered across departments. MPS providers conduct a fleet assessment to consolidate devices, replacing inefficient or unnecessary printers with high-performance, multi-function systems. This lowers energy consumption and reduces the cost of maintenance and supplies.

3. Lower Supply Costs

When you partner with ABT for MPS, we provide automated toner and ink refills, preventing over-ordering and emergency purchases. Plus, as an authorized dealer for top brands like Canon, HP, Kyocera, Epson, and Xerox, we offer competitive pricing on OEM supplies—no markups, no guesswork.

4. Predictable Budgeting

One of the biggest benefits? Fixed monthly billing. MPS helps you avoid unpredictable costs due to breakdowns, emergency maintenance, or bulk toner purchases. You get one manageable invoice each month that covers supplies, service, and support.

5. Reduce IT Burden

Your IT team already has enough on their plate. By outsourcing printer management, you free up your tech staff to focus on more strategic projects. ABT handles the entire print infrastructure—help desk calls, maintenance, firmware updates—so your internal teams can stay productive.

🖨️ Real-World Example: A Colorado School District Saves $18K+

One school district in southern Colorado partnered with ABT to evaluate their print environment. We discovered that:

  • They had 56 printers, but only 30 were being used consistently

  • They were spending over $2,000 per month on toner from multiple vendors

  • Many of their devices were over 7 years old and breaking down frequently

After switching to ABT’s Managed Print Solution, the district:

  • Consolidated to 28 energy-efficient multi-function printers

  • Saved over $1,500/month on toner alone

  • Reduced service calls by 80%

  • Gained complete visibility with a monthly report showing usage per department

In the first year, the district saved over $18,000—money that went back into classroom technology and student programs.

📍 Why MPS Is Perfect for Colorado Schools

Colorado schools face unique challenges: growing student populations, technology adoption, and the pressure to do more with less. MPS directly addresses those challenges with:

  • Custom solutions based on school size and structure

  • On-site service across Colorado (including rural districts)

  • Support for all major brands (Canon, HP, Kyocera, Epson, Xerox, Roland)

  • Local expertise from ABT, a Colorado-based provider with decades of experience

We’re not just another vendor—we’re a partner who understands the education sector and the demands of school business managers, IT directors, and facility leaders.

♻️ Bonus: MPS Supports Sustainability Goals

If your school is working toward green initiatives, MPS can play a big role in hitting those targets. By reducing print volume, consolidating energy-efficient devices, and encouraging duplex (double-sided) printing, you’ll dramatically cut down on paper and power usage.

Plus, with ABT’s print usage tracking and reporting, you can:

Many Colorado school districts now include sustainability in their budgeting decisions—MPS makes it easy to show leadership that you’re making progress.

🔐 Security, Compliance & Student Privacy

Another major benefit of Managed Print Services is improved document security. In a school environment, you’re often dealing with sensitive student records, IEPs, HR documents, and assessments.

With MPS, ABT provides:

  • User authentication (badge swipe or PIN entry)

  • Secure print release

  • Audit trails for document access

  • Data encryption on devices

These features help schools meet FERPA compliance requirements and ensure that only authorized staff can access confidential materials.

👨‍🏫 What’s Included in ABT’s Managed Print Program?

When you choose ABT for your school’s MPS program, here’s what you get:

  • Device Assessment & Optimization
    We evaluate your current printers, map usage, and suggest the ideal fleet size and placement.

  • Automated Toner & Supply Delivery
    Never run out again. We monitor toner levels remotely and deliver right on time.

  • Maintenance & Repair Services
    Our certified technicians respond quickly and handle everything from paper jams to major repairs.

  • Usage Reports & Cost Visibility
    Receive monthly or quarterly reports by department, user, or building.

  • Fleet Upgrades
    We’ll help you replace aging printers with modern, energy-efficient devices.

  • Local, Personalized Support
    Based in Colorado, ABT offers fast, friendly service with a deep understanding of your environment.

📞 Ready to Cut Printing Costs at Your School?

ABT has been helping Colorado schools, districts, and universities simplify and streamline their print environments for over 20 years. We work with your budget, understand your workflow, and ensure your staff always has the tools they need—without the stress of managing it all.

Let’s help you reduce print costs, boost efficiency, and free up resources for what matters most: your students.

✅ Get Started Today

Schedule a free, no-pressure print assessment with ABT and discover how much your school could save.

📍 Serving school districts across Denver, Aurora, Boulder, Colorado Springs, Fort Collins, and beyond.
📞 Call us now or request your free quote online.
(303)778-0600 or (719)434-4080