Future-Proof Your Print Infrastructure | Trends to Watch in 2025 & Beyond

When you think about the future of your business operations, it’s easy to focus on the obvious: software, cloud services, cybersecurity. But what about your print infrastructure? If you’re like many Colorado businesses, you rely on printers, copiers, and multifunction devices daily — and this critical part of your tech stack is evolving fast. Future-proofing your print environment isn’t just smart; it’s essential to staying competitive.

In this guide, you’ll explore the upcoming trends and technological innovations shaping the future of print infrastructure through 2025 and beyond — and learn how to stay ahead of the curve.

Why Future-Proof Your Print Infrastructure?

Your printers and copiers are no longer standalone devices. They’re integrated parts of your network, your workflows, and your security protocols. Ignoring them can leave you vulnerable to security risks, operational inefficiencies, and rising costs. On the flip side, by adopting the right technologies early, you can position your business for greater agility, lower overhead, and a more sustainable footprint.

Future-proofing is about readiness. It’s about building a print environment that can adapt as technology — and your business — evolves.

Key Trends to Watch in 2025 (and How You Can Prepare)

1. The Rise of Cloud Printing Solutions

If you haven’t already moved at least part of your print management to the cloud, 2025 is the time to do it. Cloud-based printing is transforming the industry by offering:

Centralized management
Reduced reliance on on-premises servers
Seamless support for hybrid workforces
Enhanced security with encrypted print jobs

Solutions like Canon’s uniFLOW Online, HP’s Secure Print Cloud, and Kyocera’s Cloud Print and Scan are becoming must-haves for organizations that want maximum flexibility and minimum IT headaches.

Action Tip:
Evaluate your current print server setup. Moving to a cloud-based solution not only simplifies administration but also ensures your team can print securely from anywhere — a critical advantage as hybrid and remote work become the new normal.

2. Print Security Becomes a Business Priority

Cybersecurity threats aren’t limited to your computers and mobile devices. Printers are often overlooked entry points for hackers. In fact, a recent Quocirca report found that 68% of organizations reported data loss due to unsecured printing practices.

In 2025, expect an even greater focus on:

Secure print release features (PIN codes, card readers, biometrics)
Encrypted document transmission
Firmware integrity checks
Zero Trust security models applied to print devices

Brands like HP (with Wolf Security) and Xerox (with ConnectKey Technology) are leading the way with printers designed from the ground up for maximum security.

Action Tip:
If you’re upgrading your fleet or reviewing service contracts, prioritize security certifications like Common Criteria Certification (ISO/IEC 15408) and features like automatic firmware updates or reach out to ABT’s Managed IT Team for support.

3. Sustainability Moves from Optional to Mandatory

Sustainability isn’t just a buzzword anymore — it’s a business imperative. Regulatory bodies, customers, and even your own employees expect you to operate responsibly. In 2025 and beyond, your print infrastructure will need to reflect that commitment.

Key developments include:

Energy-efficient printers with ENERGY STAR® certifications
Eco-friendly consumables like remanufactured toner cartridges
Automated print reduction software (think default duplex printing, pull printing)
Lifecycle analytics to track and minimize environmental impact

Companies like Epson are innovating with Heat-Free Technology to cut energy usage by up to 85%, while Canon and Kyocera continue to lead in device recycling and sustainability programs.

Action Tip:
Work with a Managed Print Services (MPS) provider who can conduct a Print Sustainability Assessment. This will help you understand where you stand — and where you can improve.

4. Smarter Devices with AI and IoT Integration

Artificial Intelligence (AI) and the Internet of Things (IoT) are revolutionizing how printers and copiers operate. In 2025, you’ll see more devices that can:

Self-diagnose maintenance issues
Predict toner or supply depletion
Optimize workflows by learning user behavior
Automatically order supplies before you run out

For instance, Canon’s latest imageRUNNER ADVANCE DX models use predictive analytics to minimize downtime, while Xerox’s AltaLink devices can detect anomalies in usage patterns to flag potential security risks.

Action Tip:
If your printers and copiers still require frequent manual intervention, it’s time for an upgrade. Look for smart features that reduce administrative burden and keep your team focused on higher-value tasks.

5. Seamless Workflow Integration

Printing isn’t an isolated task anymore; it’s part of a larger digital ecosystem. In 2025, expect even tighter integration between printers/copiers and:

Document Management Systems (like DocuWare, Laserfiche)
Collaboration platforms (like Microsoft Teams, Slack)
CRM and ERP platforms

Imagine scanning a contract directly into your CRM system with one touch or printing project files straight from your team’s shared cloud folder without extra steps.

Kyocera’s HyPAS platform and Xerox’s App Gallery are excellent examples of how manufacturers are making printers more “app-like,” bridging the gap between paper and digital.

Action Tip:
Map your current workflows. Identify bottlenecks where smarter print device integration could save time, reduce errors, or improve compliance.

How Managed Print Services (MPS) Future-Proof Your Organization

Keeping up with all these trends on your own can be overwhelming. That’s where a good Managed Print Services (MPS) partner comes in. With a proactive MPS plan, you can:

Implement scalable, flexible print solutions
Stay compliant with security and regulatory requirements
Reduce total print costs by up to 30%
Achieve sustainability goals more efficiently
Free up your internal IT resources

In Colorado, partnering with a local expert who understands both your technology needs and your business environment can make all the difference.

Action Tip:
Look for an MPS provider who offers quarterly business reviews, customizable service plans, and expertise in brands like Canon, HP, Epson, Kyocera, and Xerox. (It’s us, we offer all of these benefits!)

Final Thoughts: Are You Ready for the Future?

Your print infrastructure may not be the flashiest part of your IT ecosystem, but it’s foundational. By staying informed about trends like cloud print management, device security, sustainability, AI integration, and workflow optimization, you position your business for greater resilience and success.

In today’s dynamic, ever-evolving landscape, future-proofing isn’t a luxury — it’s a necessity.

Ready to future-proof your print environment?
Whether you’re looking for a comprehensive MPS program, exploring upgrades to smarter devices, or simply need a consultation on cloud printing, we’re here to help Colorado businesses build smarter, more resilient operations.

Future-Proof Your Print Infrastructure: Trends for 2025 & Beyond