Top Printers and Copiers for Nonprofits in Colorado | ABT
Posted on 24 April, 2025 / Under All in One Printers, Document Management Solutions, Non Profit Printing Solutions, Small Business Printers

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Top Printers and Copiers for Nonprofits in Colorado

Cost-effective, reliable, and eco-friendly solutions tailored for your mission-driven organization.

As a nonprofit in Colorado, every dollar you spend needs to be accounted for. Whether you’re printing donor letters, event flyers, or grant paperwork, your organization depends on reliable print equipment that won’t break the bank—or your values.

At ABT, we understand the unique demands of nonprofits. That’s why we’ve put together a comprehensive guide to help you choose the top printers and copiers for your nonprofit—focusing on affordability, dependability, and sustainability.

Why the Right Printer or Copier Matters for Your Nonprofit

In the nonprofit sector, your operations often hinge on tight budgets and high impact. Choosing the wrong equipment can lead to recurring maintenance issues, costly toner refills, or inefficient printing processes. But the right device? That’s a game-changer. You can streamline your workflows, lower your total cost of ownership, and align your printing practices with your environmental goals—all while focusing on what really matters: your mission.

Let’s dive into what you should look for and which models (and brands) rise to the top for Colorado-based nonprofits.

What to Look For in a Nonprofit-Friendly Copier or Printer

Before we get into brand and model recommendations, let’s cover the features that truly matter for your nonprofit organization:

✅ Cost Efficiency

From the upfront purchase price to the ongoing cost per page, you need a device that respects your budget. Look for equipment with high-yield toner options, duplex printing (to save paper), and energy-efficient settings.

✅ Reliability

Downtime is expensive—especially when you’re on deadline for a fundraising campaign or mailing a critical grant application. You need a machine that works as hard as you do. Brands with strong support and field-tested reliability are key.

✅ Eco-Friendliness

Sustainability is more than a buzzword for most nonprofits. Features like ENERGY STAR® certification, recycled materials, and low power consumption help you stay environmentally responsible.

✅ Ease of Use

You likely don’t have an in-house IT team. A straightforward interface, easy maintenance, and quick troubleshooting can go a long way in reducing stress and improving team productivity.

✅ Service & Support in Colorado

Choose a provider who understands the Colorado business landscape and can provide on-site service, fast maintenance response times, and ongoing support. That’s where ABT comes in.

Top Copier & Printer Recommendations for Colorado Nonprofits

Here’s our curated list of nonprofit-friendly models that deliver on all fronts.

1. Canon imageRUNNER ADVANCE DX C257iF

This compact yet powerful machine is perfect for small to mid-sized nonprofits in Denver, Boulder, or Colorado Springs that need color capabilities without a bulky footprint.

Why it works for you:

  • Low power consumption with Canon’s Green Technologies

  • High-resolution color printing for donor materials and reports

  • Cloud-ready for mobile and remote printing

  • Outstanding reliability and minimal maintenance

Best for: Community centers, arts organizations, and education-focused nonprofits

2. Kyocera TASKalfa 4054ci

Kyocera’s TASKalfa series is a rock-solid choice for medium to large nonprofits with heavier print volumes.

Why it works for you:

  • Ultra-reliable long-life components = fewer service calls

  • Excellent print quality with low cost-per-page

  • Advanced security and document management features

  • Eco-friendly toner and low energy usage

Best for: Regional offices, food banks, and healthcare-related organizations

3. HP LaserJet Enterprise MFP M528f

If your nonprofit primarily prints in black and white—think internal memos, invoices, or program documents—this mono laser MFP is your go-to.

Why it works for you:

  • Budget-friendly for nonprofits that don’t need color printing

  • HP JetIntelligence cartridges offer up to 33% more prints

  • Strong security and energy-saving features

  • Compact and easy to install

Best for: Administrative nonprofits, housing authorities, and legal aid services

4. Epson WorkForce Pro WF-C579R

A powerful inkjet alternative that outperforms many lasers in both cost and environmental impact.

Why it works for you:

  • Ultra-low energy consumption—up to 90% less than laser printers

  • No heat inkjet technology, meaning fewer maintenance issues

  • High-capacity ink packs reduce operating costs

  • Crisp color output with fast speeds

Best for: Environmentally focused nonprofits, creative groups, and early childhood centers

5. Xerox VersaLink C405

A workhorse that supports busy nonprofit teams with vibrant color output and cloud connectivity.

Why it works for you:

  • Mobile-ready with AirPrint and Google Cloud Print

  • Great for marketing materials and professional presentations

  • Solid security features to keep donor data safe

  • Energy-efficient and easy to operate

Best for: Advocacy groups, membership organizations, and fundraising teams

Bonus: Refurbished Copiers—A Smart Option for Nonprofits

Looking to save even more without sacrificing quality? ABT offers certified refurbished printers and copiers from top brands like Canon, HP, and Kyocera. These machines undergo a comprehensive inspection and testing process, ensuring performance like new—at a fraction of the cost.

Refurbished equipment can be a smart, eco-conscious choice that supports your budget and your values.

How ABT Supports Colorado Nonprofits Beyond the Device

Getting the right machine is only part of the story. At ABT, we provide complete support tailored to nonprofits across Colorado. Here’s how we help you stay focused on your mission:

🔧 Local Service & Repairs

Based in Colorado, ABT offers fast, reliable service to keep your operations running smoothly. Whether you’re in Fort Collins or Pueblo, we’ve got your back.

📦 Managed Print Services for Nonprofits

Let ABT take the burden of print management off your shoulders. Our Managed Print Services (MPS) optimize your device fleet, monitor toner levels, and reduce waste—all while saving your team valuable time.

💡 Equipment Leasing Options

Don’t want to commit to an outright purchase? We offer flexible leasing solutions designed for nonprofit budgets. Pay monthly and keep your technology up to date.

🌿 Eco-Conscious Recycling Programs

We’ll help you recycle used toner, paper waste, and even your old devices. It’s one more way you can make a positive impact on the planet—without lifting a finger.

Final Thoughts: Print Solutions That Empower Your Cause

Your nonprofit deserves print and copy technology that works as hard as you do. By choosing a cost-effective, reliable, and eco-friendly printer or copier, you can spend less time worrying about paper jams and toner levels—and more time changing the world.

Whether you’re mailing out year-end tax receipts, designing outreach materials, or simply running your day-to-day operations, ABT is here to help you every step of the way. With deep experience supporting nonprofits throughout Colorado, our team is committed to providing solutions that fit your mission, budget, and sustainability goals.

Ready to Equip Your Nonprofit with the Right Printer or Copier?

Let’s talk. Schedule a free consultation with ABT today and we’ll guide you to the ideal print solution for your nonprofit’s unique needs. Together, we’ll find the right balance of performance, price, and purpose.

📞 Call us (303)778-0600 or (719) 434-4080
📅 Book a consultation online
💬 Chat with our team now!

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