Office Printer Leasing in Colorado: What You Need to Know Before You Lease

If you’re running or managing a business in Colorado, you’re always weighing the smartest way to allocate resources. Office technology, particularly printers, tends to fall into that “must-have but often overlooked” category—until something breaks or your team starts waiting in line to print.

Here’s the good news: you don’t have to buy a printer to own your office workflow. Leasing a printer can be a smarter, more flexible option—especially when you consider the pace of tech upgrades and the hidden costs of ownership.

In this blog, we’ll break down what printer leasing is, who it’s right for, the benefits and potential pitfalls, and how to make the best decision for your Colorado business.

🖨️ What Is Printer Leasing?

Leasing a printer means you pay a monthly or quarterly fee to use a device—typically for a fixed term, such as 24, 36, or 60 months. You don’t own the printer, but you get full access to it during the lease. Think of it like leasing a car, but for your office.

Your lease might include:

• The printer or multifunction printer (MFP) itself
• Regular service and maintenance
• Automatic toner shipments
• Remote monitoring
• On-site support

At the end of the lease, you usually have a few options:

• Upgrade to a newer model
• Extend the lease
• Purchase the device at a fair market value
• Return the equipment

📈 Why Colorado Businesses Are Choosing to Lease

All across Colorado—from Denver’s bustling startups to Boulder’s design firms and Colorado Springs’ medical offices—businesses are shifting to leasing printers instead of purchasing them outright. Here’s why:

• 💰 Lower Upfront Costs: Avoid large capital expenditures and preserve cash flow.
• 🔄 Flexibility to Upgrade: Easily upgrade your tech as your needs change.
• 🧰 Maintenance Is Often Included: Less downtime, fewer unexpected repair costs.
• 📊 Budget-Friendly & Predictable: Fixed monthly payments make budgeting easier.
• 🧾 Potential Tax Benefits: Lease payments may be deductible as an operating expense.

🧠 Leasing vs. Buying: Which Is Right for You?

Ask yourself:

• Do I want to avoid large upfront costs?
• Will I need access to the latest technology?
• Does my team rely on consistent, reliable printing?
• Do I prefer a single vendor for equipment and service?

If you said “yes” to most of these, leasing may be the better path.

Buying could make more sense if:

• You have capital to spend upfront
• You prefer asset ownership
• Your printing needs are unlikely to change soon

📋 What Types of Printers Can You Lease?

You’re not limited to basic printers. ABT offers leasing for:

• ✅ Multifunction Printers (MFPs): Print, copy, scan, fax—all-in-one devices for space-saving productivity.
• ✅ Color Printers: Great for marketing, design, and client-facing documents.
• ✅ Monochrome Printers: Fast and efficient for high-volume black-and-white printing.
• ✅ Wide Format Printers: Ideal for architecture, engineering, and design firms.

🧾 What to Consider Before Leasing a Printer

• 📄 Monthly Print Volume: Helps determine the right model and plan.
• 📅 Lease Term Length: Choose short or long-term based on your growth plans.
• 🔍 What’s Included: Clarify service, toner, and overage fees.
• 📍 Local Support: Fast, Colorado-based service makes a big difference.
• 🔄 End-of-Term Options: Know your upgrade or return options ahead of time.

❌ Common Misconceptions About Printer Leasing

• ❌ “Leasing is more expensive than buying” — Not when you factor in service, supplies, and upgrades.
• ❌ “Only big companies lease printers” — Leasing works for small and mid-sized businesses too.
• ❌ “Leased printers are lower quality” — You’ll get the latest models from Canon, Kyocera, HP, Epson, and more.

🔧 How ABT Helps You Lease Smarter

As a local Colorado-based provider, ABT tailors your lease plan to your exact needs. Here’s how we help:

• ✔ Analyze your print usage
• ✔ Recommend the right equipment
• ✔ Offer flexible terms and affordable rates
• ✔ Provide reliable on-site service across Colorado
• ✔ Automatically manage toner, parts, and support

🧩 Real-World Example: Why One Colorado Firm Switched to Leasing

A Boulder-based marketing agency was overspending on mid-range printers every 2–3 years and losing time to frequent breakdowns.

After switching to an ABT lease, they:

• Cut print-related downtime by 60%
• Upgraded to a Canon MFP with cloud & mobile features
• Received proactive service and supply management
• Reduced total print costs by over 20%

It wasn’t just about the printer—it was the peace of mind that came with local support.

📞 Ready to Explore Printer Leasing for Your Colorado Business?

If you’re tired of dealing with outdated equipment, rising toner costs, or slow service, let’s talk. ABT is here to help Colorado businesses lease smarter and work better.