How to Choose the Right Copier for Healthcare Facilities in Colorado

Best Copiers for Medical Environments with a Focus on Compliance and Security

Choosing the right copier for your healthcare facility isn’t just about print speed and image quality—though those still matter. For Colorado medical environments, the copier or multifunction printer (MFP) you select plays a major role in ensuring patient data is handled securely, efficiently, and in full compliance with HIPAA regulations.

Whether you’re running a local clinic in Fort Collins, managing a diagnostic imaging center in Denver, or overseeing operations for a regional healthcare system across Colorado Springs and Pueblo, your print infrastructure must support high-stakes, fast-paced* work environments while maintaining patient confidentiality and regulatory compliance.

Let’s break down exactly what to look for when choosing a copier or MFP for healthcare settings—and explore some of the best models from leading brands like Canon, Kyocera, HP, Xerox, and Epson.

Why Healthcare Facilities in Colorado Need Specialized Copiers

Colorado’s healthcare providers operate under both federal and state regulatory oversight. HIPAA (Health Insurance Portability and Accountability Act) is the national standard, and all covered entities—including hospitals, clinics, private practices, and even dental offices—must ensure that electronic and printed Protected Health Information (PHI) is secure.

But there’s more. Healthcare facilities must also:

Print, scan, and store documents efficiently
Enable secure faxing and emailing of patient records
Integrate with Electronic Health Records (EHR) systems
Track and audit device usage
Reduce operational costs without compromising on security

That’s why selecting a copier with the right mix of security features, user authentication, cloud compatibility, and fleet management tools is essential.

Key Considerations When Choosing a Copier for a Healthcare Setting

To help you make an informed choice, here are the top things to consider when selecting a copier or multifunction printer for your medical practice or healthcare facility in Colorado:

1. HIPAA Compliance

This is non-negotiable. Any copier that stores or transmits PHI must be compliant with HIPAA standards. Look for features like:

Data encryption (at rest and in transit)
Secure print release (requiring badge access or passcode)
Automatic log-off
Audit trail tracking
Hard drive overwrite and wiping capabilities

2. User Authentication & Access Control

Healthcare environments are busy, and many staff members may need access to a shared device. To prevent unauthorized access:

Choose models that support badge authentication, PIN codes, or biometric login
Integrate with existing access control systems
Set user-level permissions to restrict access to certain features or data

3. Scanning & EHR Integration

Your copier should make it easy to scan patient documents directly into your EHR system or a secure cloud repository. Look for:

Direct integration with Epic, Cerner, Allscripts, or Meditech
Customizable scan workflows
Auto-filing by patient ID or appointment

4. Security-Focused Faxing

Yes, faxing is still very common in healthcare—and it must be secure. Consider:

Digital faxing (eFax integration)
Encrypted transmission
Audit trails for every fax sent and received

5. Reliability & Service Uptime

In healthcare, downtime isn’t an option. You need a copier that’s:

Built for high-volume environments
Covered under a reliable service agreement
Supported by local technicians in Colorado for faster repair times

6. Environmental Considerations

Healthcare facilities are increasingly focused on sustainability. Look for copiers with:

ENERGY STAR® certification
Eco-friendly consumables
Duplex printing to reduce waste

Best Copier Brands & Models for Colorado Healthcare Facilities

Let’s take a look at some of the top copier models tailored for medical environments, focusing on security, compliance, and integration.

1. Canon imageRUNNER ADVANCE DX Series

Canon’s DX models are well-known for their balance of security and workflow automation. Perfect for medical offices and larger facilities, this line includes:

HIPAA-compliant data protection features
Secure authentication with single sign-on
Direct integration with cloud storage and EHR platforms
Advanced scanning to optimize patient intake workflows

📍 Bonus for Colorado: Canon-authorized dealers across the Front Range provide fast, local support.

2. Kyocera TASKalfa Series

Kyocera offers robust, low-maintenance devices with a strong reputation for long life and minimal downtime. Their security suite is particularly appealing for HIPAA-sensitive environments:

Built-in Data Security Kit (DSK)
Private print and secure document box
Customizable workflows for healthcare records
Budget-friendly service agreements

Great choice for community clinics or specialty offices looking to maximize efficiency and ROI.

3. HP LaserJet Enterprise MFP Series

HP shines in endpoint security and user access management. Their Enterprise MFPs are particularly suitable for small-to-medium healthcare providers with a strong IT infrastructure:

HP Sure Start and runtime intrusion detection
Built-in encryption
Secure fax and print capabilities
Cloud-based fleet management via HP Web Jetadmin

Bonus: HP’s models are often preferred by IT teams because of their seamless Active Directory integration.

4. Xerox AltaLink & VersaLink Series

Xerox’s AltaLink MFPs are made for medium-to-large practices and hospital departments. They’re known for their:

McAfee®-powered security
Comprehensive audit logs and encryption
Easy EHR and document management system integration
Touchscreen UI that simplifies complex workflows

And if you’re looking for a cloud-first model, Xerox VersaLink offers a user-friendly experience for smaller practices or departments with hybrid staff.

5. Epson WorkForce Enterprise Series

For healthcare offices prioritizing speed, sustainability, and low energy use, Epson’s inkjet-based Enterprise models are surprisingly powerful:

Fewer moving parts mean less maintenance
Cold print technology (no heat) = low power consumption
Secure printing and user authentication tools
Excellent for quick document turnaround

Ideal for urgent care centers, therapy offices, and environmentally conscious medical practices.

Local Service Matters: Why Work with a Colorado-Based Provider?

While the right hardware is essential, your experience will be defined by the support and service you receive after installation. For healthcare environments where downtime can delay patient care, partnering with a Colorado-based copier dealer offers huge advantages:

Faster response times for maintenance and repair
Local expertise in understanding regional healthcare challenges
On-site training to get your staff up and running quickly
Support for EHR integrations and security compliance

Working with a local provider like ABT (Automated Business Technologies) ensures that your healthcare organization has not just the right device, but a partner who can support you long-term with Managed Print Services (MPS), copier maintenance, document workflow consulting, and even Managed IT Services for complete infrastructure support.

Bonus: Questions to Ask Before Buying or Leasing a Healthcare Copier

Does this copier meet HIPAA compliance standards?
How does the device protect PHI at rest and in transit?
Can users authenticate securely with badges or PIN codes?
Does the copier integrate with my EHR or patient records system?
What’s the expected downtime, and how fast can repairs be handled?
Are firmware and software updates included in the service contract?
Is local support available in Colorado for onsite service?

Final Thoughts: Invest in Security, Workflow & Service

Choosing the right copier for your healthcare facility in Colorado is more than a tech decision—it’s a compliance, security, and patient care decision. With the right equipment, you’ll reduce administrative burden, protect patient information, and empower your staff to focus on what matters most: delivering excellent care.

If you’re unsure which model is best for your organization, we’d love to help. At ABT, we specialize in matching healthcare providers across Colorado with the perfect print and document solutions—backed by expert local service and customized to your specific environment.

Ready to Find the Right Copier for Your Practice?

Let’s talk. Contact ABT for a no-obligation consultation and demo. We’ll help you evaluate your options, improve compliance, and streamline your document workflows—so you can focus on patient outcomes, not paper jams.

📞 Call us today at (303) 778-0600