How Much Does It Cost to Lease a Copier in Denver? (Real Ranges + What Changes Price)

If you’re budgeting for a copier lease in Denver, you’ve probably heard the same answer from every vendor: “it depends.” That’s true—but it’s not helpful when you’re trying to plan next quarter’s spend, forecast operating costs, or compare proposals apples-to-apples.

This guide gives you realistic pricing ranges you can use for budgeting, plus a CFO-friendly breakdown of what actually changes price so you can control your numbers instead of getting surprised by them later.

Real-world copier lease pricing ranges in Denver (budget-ready)

Most Denver-area businesses land in one of four buckets: basic B&W, entry MFP, mid-range color, or high-volume.

Here are practical planning ranges you can use before you request quotes:

Key point: the lease payment is usually only part of your total. Your real monthly spend often includes:

• Lease payment (hardware financing)

• Service/maintenance + supplies (often via cost-per-page / “click” charges)

The part that moves your budget most: service + cost-per-page

If you want predictable spend, don’t just ask “what’s the monthly lease?” Ask:

“What is the all-in monthly cost at our expected monthly volume?”

Most organizations use a cost-per-page agreement that bundles service, parts, and toner into per-page rates. While your exact rates depend on your device and coverage, a common planning range is:

• B&W: $0.005–$0.01 per page

• Color: $0.04–$0.10 per page

That spread matters. If your team prints 10,000 pages/month, small differences in CPP (especially color) can materially change monthly totals.

If you’re managing multiple devices, multiple locations, or you want consolidated reporting and predictable billing, explore Managed Print Services here:

A simple way to estimate your monthly copier lease cost (before you request quotes)

Here’s a practical estimator you can use today.

Step 1: Estimate monthly volume

If you don’t have hard counts, use these planning bands:

• 1–2 users: 500–2,000 pages/month

• 5–15 users: 3,000–12,000 pages/month

• 25+ users or multiple departments: 15,000–60,000+ pages/month

Step 2: Estimate color percentage

Color is usually the biggest swing factor:

• Mostly B&W: 0–10% color

• Mixed: 10–30% color

• Marketing-heavy: 30%+ color

Step 3: Calculate an “all-in” estimate

All-in monthly cost ≈ Lease payment + (B&W pages × B&W CPP) + (Color pages × Color CPP)

Example

• Lease payment: $220/month

• Monthly volume: 8,000 pages

• Color: 15% (1,200 color / 6,800 B&W)

• CPP assumptions: $0.008 B&W and $0.06 color

All-in ≈ $220 + (6,800×0.008) + (1,200×0.06)
All-in ≈ $220 + $54.40 + $72.00
All-in ≈ $346.40/month

That’s the kind of number you can budget with—then refine once you have real device recommendations and CPP rates.

What actually changes copier lease pricing in Denver (the levers you control)

When two proposals look similar but the pricing isn’t close, it’s almost always one (or more) of the factors below.

1) Speed + duty cycle (right-sizing matters)

Higher speed and higher recommended monthly volume raise costs. Oversizing is common: teams buy for the peak month instead of the average month plus growth.

What to do: Ask the vendor to justify the recommended duty cycle using your real volume data (or a short discovery).

2) Color capability + how your team uses it

If your color percentage is low, a full color MFP may not be the most cost-effective route. Sometimes a B&W MFP plus a smaller color unit (or managed color rules) lowers total cost.

What to do: Request two proposals:

• Option A: full color MFP

• Option B: right-sized B&W MFP + targeted color strategy

To compare device categories and options, start here:
https://yourabt.com/products/copiers-printers-mfps/

3) Finishing options (stapling, hole punch, booklet)

Finishing adds cost, but it can reduce labor. If your team assembles packets daily, finishing can be a net savings.

What to do: Translate finishing into hours saved. If it saves 3–5 hours/week, it often justifies itself quickly.

4) Lease structure: FMV vs $1 buyout (and term length)

Lease type and term length change the payment. Many leases run 36–60 months.

• FMV often lowers monthly payments, with end-of-lease return/upgrade or buyout options.

• $1 buyout costs more monthly but ends with ownership.

If you want a CFO-friendly breakdown of lease structures and language, use:
https://yourabt.com/ultimate-guide-copier-lease-colorado/
and
https://yourabt.com/understanding-your-copier-lease-key-terms-smart-decisions-2025/

5) What’s included in service (and what’s excluded)

This is where hidden costs live.

Some agreements include:

• Toner and consumables (excluding paper)

• Parts and labor

• Preventive maintenance

• Remote monitoring

• Onsite response SLAs

Others exclude certain items or have limits that create surprise bills.

What to do: Ask for a one-page included/excluded list and verify overage rates.

6) Your environment (single device vs fleet, multi-site, mixed brands)

Multiple locations, mixed models, and unmanaged supplies/service all increase operational cost—even if the lease payment looks “cheap.”

What to do: Consider a short print assessment to right-size devices, standardize where it saves money, and reduce downtime.

Start here:
https://yourabt.com/products/abt-risk-free-print-environment-assessment-form/

What to ask for when requesting copier lease quotes in Denver (so proposals match)

If you ask for “a quote,” vendors will design the quote to win—not to match your budget assumptions. Instead, ask for two standardized options:

1. Option A (right-sized): sized to your average monthly volume

2. Option B (growth): sized to your volume plus reasonable 24-month growth

For each option, require:

• Lease term and lease type (FMV vs $1 buyout)

• Monthly lease payment

• CPP rates for B&W and color

• Included monthly volumes + overage rates

• Service SLA / response time expectations

• Included/excluded list (parts, toner, drums, etc.)

• End-of-lease options (return, upgrade, buyout)

This makes vendor comparisons dramatically cleaner—and helps you defend the decision internally.

The fastest way to get an accurate number: start with an assessment (not a blind quote)

If you want pricing that actually matches your reality (and doesn’t blow up later with overages), start with a quick environment review.

A structured assessment helps you:

• validate real print volume and color usage

• right-size devices to duty cycle

• standardize where it saves money

• confirm service requirements and response expectations

Request ABT’s risk-free assessment here:
https://yourabt.com/products/abt-risk-free-print-environment-assessment-form/

And if you want to browse options first:
https://yourabt.com/products/copiers-printers-mfps/

Ready for a quote you can actually budget?

If you want a proposal that’s transparent (lease + CPP + service coverage) and sized to your workflow, your next step is simple:

• Start with Managed Print Services: https://yourabt.com/solutions/managed-print-services/

• Or request the Risk-Free Print Environment Assessment: https://yourabt.com/products/abt-risk-free-print-environment-assessment-form/