How to Automate Your Business with AI & Smart Devices in 2025

The world of business automation is evolving at an incredible pace, especially with the rise of artificial intelligence (AI) and smart devices. Since January 2024, major advancements in AI-driven automation, office devices, and workflow optimization have changed how businesses operate—allowing for greater efficiency, reduced costs, and improved decision-making.

If you run a business in Colorado, whether it’s a small office in Denver or a growing enterprise in Boulder, integrating AI-powered automation can give you a competitive edge. From AI-enhanced office equipment to intelligent process automation, staying ahead of the curve can help you optimize workflows, improve security, and boost productivity.

In this guide, we’ll cover the latest AI and device upgrades since 2024, explore AI-driven automation strategies, and highlight how your Colorado business can benefit.

The Latest AI & Device Upgrades Since January 2024

AI and smart technology have seen groundbreaking innovations over the past year. Major office device manufacturers—like Canon, HP, Epson, Kyocera, and Xerox—have integrated AI into their printers and copiers to enhance workflow efficiency and predictive maintenance.

Key AI-Driven Office Device Upgrades

🔹 AI-Powered Printers & Copiers
Since early 2024, major brands have incorporated predictive maintenance and machine learning algorithms into their printers. These smart devices now detect issues before they occur, reducing downtime and improving efficiency. Examples include:

Kyocera’s latest AI-powered MFPs that adjust print settings automatically for cost savings.
Canon’s AI-integrated copiers that streamline document workflows with smart recognition.
HP’s AI-driven print security features that detect cyber threats in real time.

🔹 AI-Based Access Control & Security Systems
With cyber threats on the rise, AI-enhanced access control systems have become a game-changer. Brands like HID Global and Avigilon have released upgraded biometric authentication systems that use facial recognition, behavior analytics, and AI-driven threat detection to secure office environments.

🔹 Automated Smart Assistants for Business
AI voice assistants—such as ChatGPT Enterprise, Microsoft Copilot, and Google Gemini—have significantly improved. These tools can now handle scheduling, generate reports, analyze customer interactions, and even draft emails with greater accuracy.

🔹 IoT-Connected Office Equipment
Smart office devices are now interconnected via the Internet of Things (IoT), enabling real-time data sharing between printers, security systems, lighting, and HVAC. Businesses can now automate energy savings, reduce equipment failures, and optimize office environments effortlessly.

How to Incorporate AI Into Your Business Automation Strategy

Now that we’ve covered the latest AI-driven device upgrades, let’s explore how you can implement AI to automate processes in different areas of your business. Whether you’re looking to streamline operations, enhance customer experiences, or improve security, AI can provide tailored automation solutions.

1. AI-Driven Document Management & Workflow Automation

Why it matters: Paper-heavy workflows slow down productivity and increase operational costs. AI-powered document management systems (DMS) help businesses digitize, classify, and retrieve documents automatically.

✅ What to implement:

AI-Powered Optical Character Recognition (OCR): Scans, digitizes, and organizes documents instantly (e.g., Canon’s AI-powered scan technology).
Smart Workflow Automation: AI categorizes documents and routes them to the right departments (e.g., Kyocera’s TASKalfa AI workflow systems).
AI Chatbots for Internal Queries: Employees can retrieve information instantly by asking AI-powered assistants (e.g., Microsoft Copilot).

Outcome: Faster document processing, reduced errors, and enhanced collaboration.

2. AI-Powered Customer Service Automation

Why it matters: Customers expect fast, personalized responses—and AI makes that possible.

✅ What to implement:

AI Chatbots & Virtual Assistants: Automate responses for FAQs, appointment bookings, and support tickets (e.g., Zendesk AI, ChatGPT-powered chatbots). Editor’s note: Our chat is still human because we like those touches, but we incorporate AI into some of our responses)
AI Sentiment Analysis: Analyzes customer feedback and adjusts support strategies.
Automated Call Routing: AI systems determine caller intent and route them to the right department.

Outcome: Improved customer satisfaction, faster response times, and reduced workload for human agents.

3. AI-Enhanced Security & Access Control

Why it matters: Protecting your business from cyber and physical threats is more critical than ever.

✅ What to implement:

AI-Powered Surveillance Systems: Smart cameras (e.g., Avigilon) use AI to detect suspicious activity and send alerts.
Biometric & AI-Enhanced Access Control: AI-based facial recognition or fingerprint scanning prevents unauthorized access.
AI Cybersecurity Monitoring: AI-driven security tools (e.g., CrowdStrike, SentinelOne) detect threats in real time.

Outcome: A safer workplace, reduced fraud risks, and enhanced data security.

4. AI for Predictive Maintenance & Equipment Management

Why it matters: Unexpected equipment breakdowns disrupt productivity and increase expenses. AI can predict failures before they happen.

✅ What to implement:

AI-Driven Printer Monitoring: Smart copiers and printers predict toner levels, maintenance needs, and performance issues before they occur.
IoT-Connected Office Devices: Equipment like smart HVAC systems and lighting adjust based on real-time usage data.
Automated Service Requests: AI notifies service providers when maintenance is needed.

Outcome: Reduced downtime, lower maintenance costs, and improved device longevity.

5. AI-Optimized Sales & Marketing Automation

Why it matters: AI can analyze customer data, predict buying patterns, and personalize marketing efforts for better engagement.

✅ What to implement:

AI-Generated Content & Emails: Tools like HubSpot AI and Jasper create targeted marketing campaigns.
AI-Driven Sales Predictions: AI analyzes past sales data to suggest optimal pricing strategies and sales tactics.
AI Chatbots for Lead Generation: Conversational AI nurtures leads and qualifies potential clients automatically.

Outcome: Increased sales, improved customer targeting, and higher ROI on marketing efforts.

How AI & Automation Benefit Colorado Businesses

If you’re running a business in Denver, Boulder, Colorado Springs, or Fort Collins, these AI-driven automation tools can help you:

✔ Reduce operational costs by minimizing downtime and automating tasks.
✔ Improve efficiency with AI-powered workflows and smart office devices.
✔ Enhance security through AI-based access control and cybersecurity.
✔ Increase customer satisfaction with AI chatbots and personalized service.
✔ Gain a competitive edge by leveraging AI for smarter decision-making.

As AI technology continues to evolve, investing in automation now will position your business for long-term success.

Final Thoughts: Take the Next Step in Business Automation

AI and smart devices are no longer just trending technologies—they’re essential tools for modern business success. By integrating AI-powered office equipment, automated workflows, and predictive analytics, you can streamline operations, improve security, and boost productivity.

At ABT, we specialize in AI-driven office solutions, managed print services, and access control systems for businesses across Colorado. Whether you need AI-enhanced printers, smart security systems, or workflow automation tools, we can help you implement the right solutions.

🚀 Ready to automate your business with AI? Contact us today for a custom automation strategy tailored to your needs!