The Best All-in-One Printers for Small Business in 2025

Why You Should Buy Before Year-End to Maximize Tax Savings and Beat 2026 Price Hikes

If you’re searching for the best all-in-one printer for small business, you’re not alone—and you’re right on time. The final quarter of 2025 is your best opportunity to upgrade or replace your business printer before new pricing and policy changes hit next year.

Many small business owners make the mistake of waiting until Q1 to make tech purchases—but that can cost you more in both taxes and equipment expenses. In this guide, we’ll cover:

• What makes a great all-in-one printer in 2025

• Which features matter most for small businesses

• Top printer categories to choose from

• Why right now is the ideal time to buy

• How to leverage Section 179 for major year-end tax savings

• What tariff risks and 2026 pricing shifts you should know about

What Is an All-in-One Printer—and Why Do Small Businesses Need One?

An all-in-one printer (also known as a multifunction printer or MFP) combines several office functions into a single device: printing, scanning, copying, and sometimes faxing. The goal? Consolidate equipment, cut costs, and keep your workflow smooth.

These machines are ideal for small businesses because they:

• Eliminate the need for multiple devices

• Save on maintenance and supply costs

• Fit into smaller spaces

• Offer remote/cloud print capabilities

• Often include security features like PIN release and encryption

Whether you’re managing paperwork for clients, digitizing records, or printing marketing material, an all-in-one printer is one of the most essential tools in your office.

Why You Should Buy Before December 31st

1. Maximize Tax Deductions with Section 179

Under Section 179, small businesses can deduct 100% of the cost of qualifying equipment—like printers—if it’s purchased and placed into service by December 31, 2025.

This means:

• You get the deduction this tax year

• You reduce your taxable income, improving cash flow

• You’re rewarded for investing in business productivity💡 Example: Buy a $3,000 printer before year-end, and you could reduce your tax bill by $900 or more, depending on your bracket.

The deduction cap for 2025 is expected to stay high, but there’s no guarantee it will remain this generous beyond 2025—especially with tax reform discussions heating up. Don’t miss the chance to use it.

2. Avoid Tariff-Driven Price Hikes in 2026

Global trade conditions remain volatile, and key printer components are subject to import tariffs from Asia and Europe. Several major manufacturers have hinted at increased prices for printers, copiers, and MFP supplies starting in early 2026.

Waiting too long may cost your business hundreds in avoidable markups—especially if you plan to buy more than one device or need replacement parts over time.

3. Manufacturer Price Increases Are Already Announced

Multiple brands are scheduled to adjust pricing upward on hardware and consumables starting January 1, 2026. These include:

• Toner and ink supplies

• Printer firmware and security updates

• Entry-level and mid-tier business models

By locking in your printer purchase now, you beat both supply chain delays and next year’s inflation.

Features to Look For in the Best All-in-One Printer for Small Business

Not all all-in-one printers are created equal. Here’s what you should prioritize when choosing a device for your office:

✅ Print Speed

• Look for at least 25 pages per minute (PPM) for efficient office workflows

• Faster printers reduce bottlenecks for teams sharing one device

✅ Duty Cycle

• Choose a printer rated for your monthly print volume

• Overworking a low-capacity printer leads to breakdowns and higher costs

✅ Cost Per Page (CPP)

• Look for printers with high-yield toner or ink tank systems

• Avoid models that lock you into expensive, low-yield cartridges

✅ Scanning & Copying Capabilities

• Features like automatic duplex scanning and 50+ sheet ADF are game-changers

• Make sure the machine handles double-sided documents easily

✅ Security Features

• Look for PIN-release printing, data encryption, and user authentication

• This matters more than ever with increasing cyber threats and compliance requirements

✅ Connectivity & Cloud Support

• Ensure support for Wi-Fi, Ethernet, mobile printing, and cloud scan destinations

• Look for integrations with platforms like Google Drive, Dropbox, or Microsoft 365

Printer Categories Worth Considering in 2025

Let’s break down your best options:

🖨️ Laser All-in-One Printers

Best for: High-speed black-and-white printing, contracts, invoices, legal docs

• Lower cost per page

• Ideal for document-heavy industries like law, finance, and logistics

🖨️ Color Laser Printers

Best for: Marketing teams, real estate offices, or anyone needing crisp color without high ink costs

• Excellent balance between color quality and cost control

🖨️ Inkjet All-in-One Printers (with Tank Systems)

Best for: Offices printing rich visuals or needing photo-quality results

• Tank-based ink systems significantly reduce ink costs

• Ideal for small teams needing color flyers, labels, or presentations

🖨️ Compact AIO Printers for Remote Teams

Best for: Home offices, mobile teams, or satellite locations

• Wireless printing

• Affordable, space-saving design

Real-World Use Cases

Mistakes to Avoid

1. Waiting until January – You’ll miss Section 179 and face higher prices

2. Buying consumer-grade equipment – Business usage requires durability

3. Underestimating your print volume – Leads to poor performance and faster wear

4. Skipping service and warranty options – Can cost more in downtime later

5. Ignoring security features – Especially risky in industries with compliance requirements

What to Do Right Now

🕒 Step 1: Audit Your Print Needs

Know your monthly page volume, color vs. monochrome use, and the number of users sharing the device.

💵 Step 2: Budget With Section 179 In Mind

If you’re buying anyway, it makes sense to buy before December 31st and deduct 100% of the cost this year.

📞 Step 3: Talk to a Local Provider (Like ABT)

We’ll help you select the right device, ensure it qualifies for tax deductions, and set up everything before the year closes.

Final Thoughts: Don’t Wait to Buy the Best All-in-One Printer for Your Business

The end of the year isn’t just a time to wrap up—it’s the smartest time to invest in your office tech. The right all-in-one printer improves workflow, reduces waste, and—if purchased before December 31st—can provide significant tax advantages under Section 179.

Add to that the uncertainty around tariffs and confirmed price hikes, and the best time to upgrade is right now.

📩 Let’s Get You Set Up Before the Clock Runs Out

ABT helps small businesses across Colorado choose the right printers, copiers, and workflow tools—with local service and fast delivery. Let’s make sure your new printer is installed, operational, and on your books before New Year’s Eve.

📞 Contact ABT today for year-end printer deals, expert guidance, and tax-saving equipment packages.